Mobileye Japan is looking for an experienced Corporate Administration Manager to lead our Corporate Administration function in Japan.
Reporting directly to the CEO of Mobileye Japan, you will lead a team of three while taking direct ownership of key activities across HR & Labor Administration, Finance Administration, Procurement, General Affairs, Office Operations, and Employee Experience.
This is a hands-on management position. The role combines people leadership with functional ownership: you will guide and develop the team, while also personally managing key matters that require managerial judgment, cross-functional coordination, or collaboration with external specialists and Mobileye's headquarters in Israel.
You will play an important role in ensuring the smooth operation of Mobileye Japan while continuously improving our processes and employee experience.
What Will Your Job Look Like?
- Lead, support, and develop the Corporate Administration team of three.
- Provide direction, prioritize activities, and support team members with complex matters and decision-making.
- Partner closely with the CEO of Mobileye Japan on administrative and operational matters.
- Identify opportunities to improve processes, efficiency, and the overall employee experience.
- Serve as a key interface between Mobileye Japan and relevant global functions at Mobileye headquarters.
- Oversee employee lifecycle processes, including onboarding, offboarding, payroll coordination, attendance, social insurance, employee documentation, and benefits administration.
- Manage and update company work rules, policies, and employment-related procedures in collaboration with relevant external specialists.
- Oversee expatriate and visa-related matters and support international employees working in Japan.
- Provide guidance on employee and labor-related matters.
- Support recruitment and contingent-worker administration as required.
- Ensure global policies and programs are appropriately implemented and localized for Japan.
- Provide managerial oversight of finance-related administration for the Japan office.
- Review and approve purchase orders, payments, and other relevant administrative requests.
- Oversee banking administration, budget-related activities, and financial processes in coordination with internal staff and external specialists.
- Support vendor onboarding, procurement, and supplier-related matters.
- Collaborate closely with Mobileye's Finance organization in Israel.
- Oversee the effective day-to-day operation of the Tokyo office.
- Provide management oversight for facilities, workplace safety, disaster preparedness, office maintenance, equipment, company vehicles, and other workplace services.
- Manage key vendors and external service providers.
- Oversee office-related projects and ensure operational responsibilities are appropriately assigned and completed by the team.
- Support initiatives aimed at creating a positive and effective workplace for Mobileye Japan employees.
- Oversee employee engagement activities, company events, and relevant internal communications.
- Coordinate employee benefits and wellbeing initiatives.
- Partner with headquarters and local stakeholders on company-wide initiatives and communications.
- Support corporate governance and other company administration activities as required.
- Provide administrative and executive support to the CEO when needed.
Team Leadership & Corporate Administration
HR & Labor Administration
Finance Administration & Procurement
General Affairs & Office Operations
Employee Experience & Internal Communications
Executive & Corporate Support
All You Need Is:
- 7+ years of relevant experience in Corporate Administration, General Affairs, HR Operations, Office Management, or a related function.
- Previous experience leading or managing a team.
- Hands-on experience across multiple corporate administration areas, such as HR/labor administration, General Affairs, Finance Administration, Procurement, or Office Operations.
- Good working knowledge of Japanese corporate administration and employment practices.
- Demonstrated ability to manage external vendors and professional service providers.
- Strong organizational, prioritization, and problem-solving skills.
- Excellent stakeholder-management and interpersonal skills.
- Native-level Japanese and business-level English.
- Experience working in a multinational or foreign-owned company.
- Experience working directly with senior management or a country leader.
- Experience collaborating with an overseas/global headquarters.
- Experience managing outsourced payroll, accounting, labor, legal, or other professional services.
- Experience improving processes or building new administrative practices in a growing organization.
- Leads from the front and is comfortable being both a manager and a hands-on contributor.
- Demonstrates strong ownership and sound judgment.
- Can prioritize effectively across a broad range of responsibilities.
- Builds strong relationships across teams, cultures, and levels of seniority.
- Has a proactive, solution-oriented and service-minded approach.
- Is comfortable working in a dynamic, international environment.
Required Qualifications
Preferred Qualifications
We are looking for someone who:
Why Join Mobileye Japan?
Make an impact on our Japan organization
Work closely with the CEO and take ownership of a function that directly supports the effectiveness and employee experience of Mobileye Japan.
Combine leadership with broad functional exposure
Lead an established team while expanding your experience across HR, General Affairs, Finance Administration, Procurement, and Corporate Operations.
Work in a truly global environment
Collaborate regularly with Mobileye's headquarters in Israel and colleagues around the world while supporting a diverse workforce in Japan.
Compensation & Benefits:
- Competitive annual compensation, including RSUs
- Restricted Stock Unit (RSU) program
- iDeCo subsidy program
- Birthday and New Year gift program
- Company-sponsored events throughout the year
- Generous vacation and leave programs
- Weekends and Japanese public holidays off