Position Title: Executive Administrative Support / Task Management Analyst
Location: El Segundo, CA
Category: Contingent
Schedule (FT/PT): Full-Time
Travel Required: Up to 10%
Shift: Day
Remote Type: Onsite
Clearance required: Active Top Secret required
Division: Air and Space
Salary: $90,000 - $100,000 annually
Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We’ve served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us!
***THIS POSITION IS CONTINGENT UPON CONTRACT AWARD***
Description: ACT1 Federal is seeking an experienced Executive Administrative Support / Task Management Analyst to provide Advisory & Assistance Services supporting Space Systems Command senior Government leadership. This position provides executive-level administrative, travel, task-management, personnel, records-management, and operational support in a fast-paced, mission-critical space acquisition environment.
Responsibilities:
- Provide executive administrative support to senior Government leaders, including calendar management, meeting coordination, and executive correspondence.
- Manage Task Management Tool (TMT)/ETMS2 actions on authorized NIPRNet and SIPRNet environments, tracking taskers from receipt through completion and providing status updates to leadership.
- Coordinate meetings, prepare agendas, consolidate briefing materials, record minutes, and track action items.
- Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card support, and travel-policy coordination.
- Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
- Maintain SharePoint, Microsoft Teams, and other approved repositories, ensuring accurate records and document management.
- Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
- Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
- Assist with strategic communications, leadership engagements, and organization-wide initiatives.
Requirements:
- Bachelor’s degree and a minimum of 10 years of directly related DoD administrative or Advisory & Assistance Services experience; 15 years preferred for SME-level roles.
- Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
- Experience with DTS, TMT/ETMS2, Microsoft Teams, SharePoint, and Microsoft Office Suite.
- Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
- Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
- Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations strongly preferred.
- Familiarity with personnel programs, strategic communications, records management, and classified program support preferred.
- Active Top Secret security clearance required.
- US. Citizenship required.
Benefits:
- Medical/Dental/Vision Insurance
- ACT1 Employee Stock Ownership Plan (ESOP)
- Company Paid Life and AD&D Insurance
- Company Paid Short-Term Disability
- Voluntary Long-Term Disability
- Flexible Spending Accounts (FSA)
- Health Savings Account (HSA)
- 401K with employer match
- Paid Time Off
- Paid Holidays
- Parental Leave
- Military Leave
- Education, Training & Professional Development
- Voluntary Accidental Injury/Critical Illness/Hospital Care
- Voluntary Pet Insurance, Legal Resources, and Identity Protection
Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely.
- If this position is listed as remote or hybrid, you’ll periodically work from a ACT1 Federal or client site facility.
- If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed for the specific role.
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.