Timesheet Management
- Manage and monitor the timesheet process, addressing issues promptly.
- Ensure proper storage and maintenance of timesheets, both electronically and in hard copy.
Documentation and Record Keeping
- Maintain employees’ Personal Files, ensuring accurate and updated documentation.
- Prepare necessary paperwork for new personnel deployment, including Contracts of Employment and other employment forms.
- Assist the HR Manager in the Stand Up/Ramp Down process for all employee data.
HR Operations
- Ensure electronic filing and hard copy filing is always up to date.
- Produce demand letters for CR Employees when required.
- Liaise with local national employees on employee relations matters when necessary.
Regulatory Compliance
- Keep the HR Manager informed of changes in HR regulations within FI & KRG regions.
- Ensure compliance with HR regulations and professional representation of Control Risks.
Confidentiality and Security
- Uphold confidentiality with sensitive information and implement security measures for data storage.
Recruitment and Onboarding
- Assist in the recruitment process, including coordinating job postings, reviewing resumes, and scheduling interviews.
- Facilitate the onboarding process for new hires, ensuring accurate completion of all required paperwork.
Employee Record Management
- Maintain accurate and up-to-date employee records, ensuring compliance with company policies and regulations.
- Monitor and track employee leave, maintaining accurate records and timely communication.
General HR Support & Additional Duties
- Respond to employees’ queries and provide general support.
- Perform any other duties assigned by the line manager.
Requirements
Essential
- Bachelor’s degree in human resources, Business Administration, or related field.
- Proven experience in HR administration or similar roles.
- Strong administrative and organizational skills.
- Excellent written and verbal communication skills.
- Familiarity with HRIS (Human Resources Information System).
- Understanding of labour laws, regulations, and HR compliance.
- Proficiency in MS Office (Word, Excel, PowerPoint) and relevant software.
- Attention to detail and ability to handle sensitive information with discretion.
Preferred
- Additional certifications in Human Resources.
- Previous experience in multinational organizations.
- Knowledge of recruitment processes and onboarding procedures.
- Experience with employee relations and conflict resolution.
- Cultural sensitivity and awareness.
- Familiarity with onboarding procedures and training coordination.
Qualifications and Specialist Skills
- Recruitment Support: Coordination of job postings, resume screening, and interview scheduling.
- Onboarding and Offboarding: Facilitation of onboarding processes, including documentation and training coordination.
- Employee Record Management: Maintenance of accurate and up-to-date employee records.
- Conflict Resolution: Basic understanding of conflict resolution principles.
- Cultural Sensitivity: Awareness and ability to navigate cultural differences.
- Timesheet Management: Managing and monitoring of timesheet processes.
Benefits
- Competitive salary.
- As an equal opportunities’ employer, we encourage suitably qualified applicants from a wide range of backgrounds to apply and join us and are fully committed to equal treatment, free from discrimination, of all candidates throughout our recruitment process.