We are looking for an experienced Administrative / Executive Support Coordinator to provide comprehensive administrative and coordination support to senior leadership and the assigned department. The role will involve calendar and meeting management, documentation, stakeholder coordination, reporting, event support, follow-up of key actions, and handling confidential information. The successful candidate should be highly organized, proactive, detail-oriented, and able to manage multiple priorities in a professional environment.
Key Responsibilities
- Provide administrative and coordination support to the department head and assigned function.
- Manage calendars, meetings, appointments, correspondence, documentation, and business travel arrangements.
- Coordinate meetings, including preparing agendas and materials, recording minutes, tracking actions, and following up on deliverables.
- Coordinate with department heads, internal teams, and stakeholders to ensure administrative and operational requirements are completed on time.
- Prepare and consolidate reports, presentations, updates, correspondence, and other documents for management.
- Track key actions, deadlines, requests, and deliverables and follow up proactively.
- Support departmental events, workshops, visits, meetings, and other activities, including logistical arrangements.
- Provide administrative support to the Executive Office during high-priority activities and special assignments.
- Maintain accurate records and documentation while ensuring confidentiality of sensitive information.
- Support process improvement initiatives to enhance administrative efficiency and service delivery.
- Assist with special projects and cross-functional activities as assigned.
Requirements
- Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
- 3–5 years of relevant experience in administrative support, executive support, office administration, or coordination.
- Experience supporting senior management or department heads is preferred.
- Experience coordinating with multiple departments and stakeholders.
- Experience supporting projects, events, meetings, or cross-functional initiatives.
- Excellent written and verbal English communication skills.
- Arabic language skills are an advantage.
- Strong proficiency in Microsoft Office and other digital collaboration/productivity tools.
- Strong organizational, planning, and time-management skills.
- High attention to detail and accuracy.
- Ability to handle confidential information with discretion and professional judgment.
- Proactive approach with strong problem-solving and follow-up skills.
- Ability to manage multiple priorities and work effectively under changing requirements.