Looking for Philippines-based candidates
Job Role: Invoicing Officer
Work Schedule: 8:00 AM- 4:00 PM Perth, AU
Compensation range: $1,000 AUD - $1,400 AUD / Monthly (before tax and deductions)
Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally employed through an Employer of Record (EOR) arrangement. We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.
Who The Client Is: A well-established Australian business operating in the building improvement and asset maintenance space. They deliver project-based solutions focused on the refurbishment, enhancement, and upkeep of existing commercial and public-use facilities. Their work commonly includes upgrades to operational spaces, internal fit-outs, make-good works, and external infrastructure improvements across sectors such as education, healthcare, and other institutional environments.
Role Overview: The Invoicing Officer will be responsible for managing the day-to-day invoicing process, ensuring completed works are accurately captured, invoices are raised correctly, and supporting documentation is in place.
This role will work closely with the Accounting team to resolve invoicing queries and ensure billing is completed on time.
Previous experience using Simpro is highly preferred, particularly for candidates who have worked with job management, scheduling, quoting, or invoicing processes within an Australian business.
Key Responsibilities:
- Prepare and issue customer invoices based on completed works, approved quotes, variations, and agreed billing arrangements.
- Review jobs and work orders to ensure all billable items have been captured before invoicing.
- Process invoices through Simpro.
- Check labour, materials, subcontractor costs, variations, and other charges against job records.
- Ensure invoices are accurate, complete, and supported by the required documentation.
- Monitor unbilled and completed jobs and follow up with relevant teams where information is missing.
- Assist with progress claims, milestone billing, and project-based invoicing where required.
- Process credit notes, invoice adjustments, and re-issued invoices when necessary.
- Investigate and resolve invoice discrepancies and customer billing queries.
- Support month-end invoicing processes and reporting.
- Identify opportunities to improve invoicing accuracy, turnaround times, and internal processes.
Required Skills and Qualifications:
- Previous experience in an invoicing, billing, accounts receivable, or accounting support role.
- Simpro experience is highly preferred.
- Experience working with Australian businesses or Australian accounting processes is advantageous.
- Strong attention to detail and accuracy.
- Comfortable reviewing job records, quotes, purchase orders, variations, and supporting documentation.
- Good understanding of invoicing and basic accounting principles.
- Strong organizational and time-management skills.
- Strong written and verbal English communication.
Work Arrangement & Expectations:
This is a remote role that will be set up via an Employer of Record (EOR) service.
To ensure alignment and transparency, successful candidates will be expected to:
- Disclose any existing ongoing roles or client work
- Reflect this engagement on their LinkedIn profile