This is a full-time in office position in Narberth/Penn Valley, PA.
Working Hours: Monday-Friday 8am - 4:30pm
Essential Duties and Responsibilities:
Office Assistant
- Document Management
- Organize and maintain physical and digital files, ensuring accurate and efficient record-keeping.
- Shred confidential and outdated documents in compliance with company policies.
- File and retrieve documents as needed.
- Process incoming mail for project managers, including opening, scanning, and uploading documents.
- Convert files to different formats as needed (Adobe PDF, etc.).
- Maintain and update the client database (Lighthouse – Document Repository).
- Mailroom and Office Support
- Serve as a backup for the mailroom, handling tasks in the absence of designated staff and assisting with mail related requests.
- Prepare and coordinate mail drops and deliveries through UPS, USPS, and FedEx.
- Receive and distribute incoming packages and correspondence efficiently.
- Assist with conference-related shipments and other special projects as assigned.
- General Office Tasks
- Perform light housekeeping duties, such as breaking down and disposing of boxes to maintain a clean and organized workspace.
- Lift and move items up to 40 lbs as required for shipments, office organization, and supplies management.
- Support various administrative functions as needed based on business requirements.
- Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the company and/or it’s clients.
- Administrative Duties:
- Take on additional responsibilities and tasks as determined by the evolving needs of the company and its customers.
- Support front office and office manager duties as needed
- Demonstrate flexibility and a proactive approach to meeting dynamic organizational goals.
Qualifications:
- 2+ years of office administration or document management experience.
- Previous experience in a law firm is preferred but not required.
- Proficiency with Microsoft Office Suite, Adobe PDF, and document management systems/databases.
- Strong organizational skills with attention to detail and accuracy.
- Effective written and verbal communication skills; ability to handle confidential information professionally.
- Flexible, proactive, and able to manage multiple priorities in a fast-paced environment.
- Ability to lift up to 40 lbs and perform light housekeeping/office support tasks.
Compenstion: $24/hour
Benefits:
- Health, Dental, Vision Insurance
- STD, LTD, Life Insurance
- 401(k)
- 10 Paid Holidays
- 3 weeks PTO annually
About LighthouseAI
LighthouseAI provides pharmaceutical state licensing software and services to pharmaceutical manufacturers, wholesale distributors, logistics companies, and pharmacies. The LighthouseAI product suite includes LighthouseAI Intelligence®, which uses artificial intelligence to automate compliance requirement research, and LighthouseAI Management® which enables maintenance. LighthouseAI creates a stress-free and streamlined state licensing experience with support from our expert industry veterans and professional solutions.