The position was created to support the ever-increasing needs of the Warehouse and Distribution department. The role supports warehouse and distribution operations, with a primary focus on coordinating shipments of materials and equipment to vessels, project sites and other company locations. It ensures accurate shipment documentation, timely deliveries and proper tracking of stock and equipment movements in SAP and other company systems, including for operational and customs purposes.
Responsibilities
Shipment Planning & Logistics Coordination
- Plan and coordinate domestic and international shipments of materials, tools and equipment, confirming requirements, availability, readiness for dispatch and delivery schedules with internal teams and logistic department.
- Coordinate collections, deliveries, transfers, returns, repairs and re-imports, following up on progress and addressing delays, discrepancies or changes in requirements.
- Follow up on purchase orders and supplier deliveries, liaising with vendors, manufacturers, distributors, freight forwarders and agents to ensure timely delivery and identify suitable logistical solutions.
Documentation & Customs Compliance
- Prepare, review and maintain accurate shipping and commercial documentation, including packing lists, proforma invoices, purchase orders, invoices and dispatch and delivery records.
- Coordinate supporting documentation for imports, exports, temporary movements, returns and re-imports with customs brokers and relevant departments, ensuring consistency between documents and actual goods.
- Identify special handling and documentation requirements, including safety data sheets and dangerous goods information, referring these to the appropriate specialists, and support compliance with applicable import/export regulations.
Warehouse, Stock & Equipment Management
- Receive incoming materials and verify their quantity and condition against the relevant documentation, supporting the accurate recording and organization of stock.
- Monitor inventory accuracy, stock movements, storage locations and warehouse capacity, ensuring material availability and appropriate handling of damaged or unserviceable items.
- Maintain accurate and up-to-date records in SAP, Excel and other company systems, verifying material codes, product information, quantities, asset details and related references.
- Track company equipment held on or transferred to vessels and project sites, maintaining traceability for operational and customs purposes, and support stock transfers, returns and related ERP transactions.
- Organize physical and electronic records and coordinate the handling and delivery of repaired or returned equipment.
Operational Coordination & QHSE
- Coordinate with warehouse colleagues, project teams, procurement, logistics partners and other relevant departments to ensure the smooth flow of materials and information.
- Maintain an orderly warehouse and organized work areas, ensuring packing materials and debris are appropriately managed.
- Follow company procedures and applicable health, safety and security requirements in all warehouse and shipment activities.
Requirements
Education & Training
- Studies or vocational training in Logistics, Supply Chain Management, Business Administration or a related field are preferred. Equivalent relevant experience will be considered.
Experience
- At least 3 years of relevant experience in shipments, logistics, warehouse office operations or a similar role. Experience with international shipments, project sites or marine operations is an asset.
- Working knowledge and experience with customs procedures would be considered as a valued skill
- Clear and effective oral and written communication skills in English language
Benefits
- Company Bus from central spots
- Fast-paced environment
- Private Health Insurance
- Specialization in a niche market
- Competitive compensation
- Continuous development opportunities
This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties and responsibilities or working conditions associated with the position. All the above are illustrative duties and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company. We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation