An opportunity has arisen to recruit a Technical Project Administrator to join the TTEP Construction team, on a fixed term basis for up to September 2028, to assist and support in the delivery of the lifetime extension project at Langage Power Station.
The successful candidate will be responsible for all administrative duties during the preparation and execution phases of the project. They will have an excellent working knowledge of SAP and Microsoft Officer applications, as well as being highly organised and able to handle sensitive information in line with GDPR.
This is a site based role working 37 hours per week on Monday - Friday.
The successful candidate will be responsible for all administrative duties during the preparation and execution phases of the project. They will have an excellent working knowledge of SAP and Microsoft Officer applications, as well as being highly organised and able to handle sensitive information in line with GDPR.
This is a site based role working 37 hours per week on Monday - Friday.
Reporting to Project Manager, the key responsibilities and duties will be:
- Providing general administrative services to ensure the smooth operation of the project including organisation of meetings, travel arrangements, accommodation, preparation of agendas and recording of minutes to support senior staff to undertake their roles.
- Using the SAP system competently and accurately including service entry sheets, goods receipting and purchase orders as a minimum, whilst providing support and guidance in the proper use of SAP to other members of the team.
- Providing efficient correspondence and document management/control services.
- Developing, delivering, driving and supporting the Project Document Management System and process through electronic management systems, identifying important documentation within the business and work with relevant stakeholders to define document holders, methodologies for review, retention and archive.
- Ensuring that the project office policies for administrating documents are maintained, taking care of the update and organisation of all documentation received.
- Administering document retention in the company filing systems, management of designated mailboxes and incoming/outgoing post.
- Monitoring and maintaining office consumables and equipment.
- Assisting with budgets and financial tasks.
Background
- Demonstrable experience of office practices and procedures – essential.
- Excellent knowledge of SAP (purchase orders, service entry, goods receipting) – essential.
- Demonstrable experience in a project of construction environment – desirable.
Behaviours
- Excellent problem-solving skills and a logical approach to work – essential.
- Excellent prioritisation skills – essential.
- High degree of personal integrity with the ability to maintain confidentiality – essential.
- Competent in the use of Microsoft Office applications – essential.
Qualifications
- GCSE level 4 / grade C in Maths and English – essential.
- Secretarial qualification (i.e. RSA I) – desirable.