The Procurement Support Coordinator, reporting to Manager, Procurement Support Operations, is responsible for providing administrative and operational support to the procurement function. The role ensures the integrity of procurement data, supports purchase order processing, resolves transactional issues, and coordinates activities related to supplier records, receipts, deliveries, and invoice processing. The Procurement Support Coordinator plays a critical role in maintaining efficient procure-to-pay operations and delivering responsive service to internal stakeholders and suppliers.
Key Responsibilities:
- Create, process, update, and track purchase orders in the ERP system.
- Verify the accuracy and completeness of procurement documentation and ensure proper transaction follow-up.
- Support buyers with procurement transactions and related administrative activities.
- Create, update, and maintain vendor master records, ensuring data accuracy and integrity.
- Perform regular vendor data validations and quality checks in compliance with governance and regulatory requirements.
- Analyze and resolve blocked invoices and matching discrepancies in collaboration with relevant teams.Coordinate with Accounts Payable, suppliers, receiving teams, and Procurement to support invoice approvals and payments.
- Monitor goods receipt transactions and coordinate the resolution of quantity, pricing, and delivery discrepancies.
- Track purchase orders and deliveries, including expediting requests and follow-ups with suppliers and internal stakeholders.
- Respond to internal and external stakeholder inquiries, provide order status updates, and escalate unresolved issues to buyers or management.
- Maintain accurate procurement records, documentation, and filing systems.
- Prepare reports on procurement activities and operational performance.
- Support procurement audits and compliance reviews.
- Identify and contribute to continuous improvement initiatives focused on process efficiency, data quality, and procurement system optimization.
To join our team:
- College diploma in Supply Chain, Administration, Accounting, Business, or a related discipline.
- 1-3 years of experience in procurement, purchasing support, accounts payable, inventory, or administration.
- Experience working with ERP systems.
- Strong attention to detail and data accuracy.
- Excellent organizational and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment.
What we offer!
- Competitive salary and comprehensive benefits package.
- Group insurance and Registered Retirement Savings Plan (RRSP).
- Company events throughout the year, including summer barbecues and holiday celebrations.
- On-site cafeteria with a subsidized meal program.
- A dynamic and collaborative work environment where you'll contribute to meaningful, high-impact projects while enjoying what you do.