Summary The Administrative Graduate Assistant serves as a key staff member in the Office of the President by providing professional support and assistance. The position serves as the initial impression of the Office of the President. The Administrative Graduate Student Assistant represents the Office of the President to the internal and external constituents who interact with the University and the President. The Administrative Graduate Assistant handles details of a highly confidential and critical nature and manages multiple tasks. Office working hours are 8:30am – 5:00pm which will be split between the two Graduate Assistants and adjusted weeks with events to equal 20 hours. Essential Functions 1. Serves as front line support to the Office of the President: Greets visitors to the office Provides accurate information or refers guests to appropriate University personnel. Answers the main phone lines for Office of the President. Makes calls on behalf of the Office of the President, when directed. Receives and reviews mail daily for both the unaddressed University mail and the office of the President. Sorts general mail and redirects to appropriate University department. Distributes mail for President and coordinates follow-up action when needed or matters of urgency. Serves as President’s house liaison for facilities and events. Will be the primary person to attend events at the President’s House to ensure all services are provided and needs are met. Serves as the Social media content coordinator, capturing pictures of the President during events, and then uploading photos to the respective share folders, and providing the SM team to post on the President’s SM accounts with a 24 hour- turn around time frame. Serves as the primary Liaison for the President’s Society student club. (Coordinating meetings, assigning projects from OOP, communications, etc.) Responsible for scheduling all events in the President’s House calendar for tracking and data reporting. Assists the AVP, Chief of Staff and Administrative Coordinator with coordination and logistics for divisional events/meetings (i.e., Board Day events, Dinners, Lunches, University Holiday Party, President’s home events etc.) 2. General administrative support to other areas within the Office of the President: Handles ordering of flowers and gifts for the Office of the President, as requested. Provides support with outgoing correspondence on President’s stationary, letterhead, etc. Assists with scheduling meetings and managing the calendar of the AVP, Chief of Staff, and Admin Coordinator. Assists with monthly reconciling on P-Cards, and processing approved invoices in WorkDay database. Assists with room reservations and catering requests as needed. Attends planning meetings and other University meetings, as requested. Serves on University committees, as requested. Performs other duties as requested. Qualifications/Requirements Bachelor's degree in any field of study required. Must have a valid Driver's License. Availability to work evenings and weekends as required. Scheduled Weekly Hours: 20 Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. Barry University is a private Catholic institution with a history of academic excellence. Founded in 1940 by the Adrian Dominican Sisters, Barry University now offers more than 100 undergraduate, master, professional, and doctoral degree programs. Barry University provides a nurturing environment built on strong values, mutual respect, and collaborative service to the community. The University seeks to recruit and retain a diverse group of student-centered faculty and staff who are dedicated to activities that enhance the quality of University life. The Barry experience fosters individual and communal transformation where learning leads to knowledge and truth, reflection leads to informed action, and a commitment to social justice leads to collaborative service. Barry University does not discriminate on the basis of race, creed, color, ethnicity, national origin, ancestry, religion, gender, sexual orientation, gender identity, gender expression, genetic information, familial status, marital status, pregnancy, age, disability status or veteran status. This policy applies to students, employees, applicants and trustees with respect to participation in any program, benefit, activity or student/employment opportunity offered by the University. Every member of the University community is expected to uphold this policy as a matter of mutual respect and fundamental fairness in human relations. Every student of this institution has a responsibility to conduct himself/herself in accordance with this policy as a condition of enrollment. Further, every University employee has an obligation to observe Barry University policies and implementation of federal and state law as a term of employment. No person shall be retaliated against for reporting violations or concerns about prohibited discrimination or bias through appropriate University channels.

Graduate Assistant, Office of the President.

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