Validate customer Purchase Orders (POs) against quotations and project specifications to ensure accuracy; collaborate with Inside Sales and Engineering to resolve discrepancies and maintain contract integrity.
Review, comprehend, and execute commercial and technical specifications to ensure full compliance with the scope of work outlined in each PO.
Schedule and conduct project kickoff meetings with Rotork personnel for large and/or complex orders to establish clear expectations and project parameters.
Coordinate with regional sales and service teams to ensure seamless order execution and delivery.
Generate and distribute Management Information System (MIS) reports to relevant stakeholders.
Document and communicate any deviations, assumptions, or exceptions to customer specifications with appropriate justification and approval.
Execute order entry into MTMS with meticulous attention to detail and accuracy to prevent downstream complications.
Deliver professional customer service to internal and external stakeholders, including timely order acknowledgements, accurate promise dates, and proactive communication regarding order status, updates, and potential delays.
Execute additional responsibilities as directed by supervisor.
Bachelor's degree in engineering (Electrical, Electronics, or Mechanical)
Minimum 3+ years of experience in Contracts Management, Project Management, or related field
Demonstrated proficiency in reviewing and validating Purchase Orders and technical specifications
Strong understanding of commercial and technical contract requirements
Experience with order management systems and MIS reporting
Excellent written and verbal communication skills
Proven ability to manage multiple stakeholders and coordinate across teams
Strong attention to detail and organizational skills.
Experience in the industrial automation, valve, or actuator manufacturing industry
Familiarity with project kickoff processes and project management methodologies
Knowledge of contract compliance and risk mitigation
Experience with ERP or similar enterprise management systems