The Commercial Lease Administrator supports the Legal Department in managing the Company’s real estate portfolio by maintaining accurate lease records, monitoring critical dates, and coordinating lease-related documentation. This role reviews and interprets lease information and partners with internal teams, landlords, and other business partners to support ongoing lease administration. The Lease Administrator manages multiple priorities while ensuring lease information and obligations are accurately tracked and addressed.
Your Impact and Responsibilities:
- Maintain accurate lease and contract records, including lease abstracts, critical dates, financial information, and supporting documentation
- Review and abstract leases and related real estate documents to identify key terms, dates, rights, obligations, and action items
- Validate lease information and coordinate lease commencement and post-execution updates, identifying discrepancies requiring follow-up or escalation
- Review rent, escalations, real estate taxes, operating expenses, and other occupancy costs, partnering with Lease Accounting to support accurate and timely payments
- Track tenant improvement allowances, landlord reimbursements, and required documentation through receipt of funds
- Coordinate lease-related matters and documentation, including estoppels, SNDAs, renewal and extension rights, landlord notices, Certificates of Insurance, and property records
- Respond to lease-related inquiries, monitor incoming communications, and coordinate required actions with internal and external business parters
- Prepare and maintain reporting on critical dates, renewals, lease status, reimbursements, and other lease administration matters as requested
- Support portfolio reviews, process improvements, special projects, and other Legal Department initiatives as needed
Perform other duties as assigned
Required Qualifications:
- 2-3 years of commercial lease administration or related commercial real estate experience
- Ability to read, interpret, and abstract commercial leases and related documents
- Financial and analytical skills with the ability to review lease data, calculations, dates, and dollar amounts for accuracy
- Organizational and time management skills with the ability to manage multiple priorities, meet deadlines, and follow through on open items
- Attention to detail with the ability to identify discrepancies and determine when follow-up or escalation is needed
- Effective and professional verbal, written, and interpersonal communication skills
- Proficiency in Microsoft Office, including intermediate Excel skills with the ability to perform calculations and use formulas, and the ability to learn and navigate new systems
Preferred Qualifications:
- Experience supporting a multi-location retail, Restaurant, or corporate real estate portfolio
- Experience with lease administration or real estate management systems; Lucernex experience a plus
- Bachelor's degree in Business, Real Estate, Legal Studies, Finance, or a related field or equivalent work experience
All your information will be kept confidential according to EEO guidelines.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.