Position: Senior Accounts Payable Officer
Salary: up to PHP 70,000 per month
Working Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM AEST
ROLE OVERVIEW:
We are looking for an experienced and detail-driven Senior Accounts Payable Officer to join the company accounts team in a remote capacity. This is a hands-on, end-to-end AP role ideal for someone with a strong background in high-volume finance environments who can take full ownership of the accounts payable function — from vendor setup and invoice processing through to payment execution, reconciliations, and month-end close support.
You will work across Xero, ServiceTitan, and Google Workspace, and serve as a reliable point of contact for internal teams and vendors alike. If you are process-driven, highly accurate, and can work independently while maintaining a consistently high standard, this role is built for you.
DUTIES AND RESPONSIBILITIES:
- Manage end-to-end accounts payable processes including vendor setup and maintenance, invoice processing and coding, and payment preparation and execution
- Perform high-volume, accurate data entry into accounting systems with a consistently high standard of data integrity
- Conduct regular reconciliations across vendor statements, bank accounts, and AP ledgers
- Oversee and manage the AP inbox (Gmail), handling vendor queries and internal requests promptly and professionally
- Prepare and support weekly payment runs and manage the associated approval processes
- Review all documentation to ensure accuracy and compliance prior to payment processing
- Investigate and resolve discrepancies including payment issues, adjustments, and refunds
- Support month-end close activities including accruals where required
- Act as the primary point of contact for AP-related queries across the business
- Identify and implement process improvements to enhance efficiency and accuracy within the AP function
- Collaborate with operations teams via ServiceTitan for job-related financial tracking and reconciliation
Requirements
- Minimum 5 years of experience in an Accounts Payable or similar finance role
- Strong, demonstrable experience with full-cycle AP processes from end to end
- Proven ability to handle high-volume data entry with a high degree of accuracy
- Solid experience with reconciliations — vendor statements, bank accounts, and AP ledgers
- Xero proficiency is required — candidates without Xero experience will not be considered
- Experience managing vendor communications and resolving queries independently
- Proficient in Google Workspace (Gmail, Sheets, Docs) and Microsoft Excel / Office
- Strong organisational and time management skills with the ability to manage competing deadlines
- Excellent written and verbal English communication skills
- Comfortable working independently and reliably in a fully remote environment
PREFERRED SKILLS (nice to have)
- Experience in a senior or lead AP role, including acting as a point of contact or providing guidance to junior team members
- ServiceTitan experience — familiarity with job management or field service platforms for financial tracking is highly desirable, given company's trade services operations
- Exposure to ERP systems such as Oracle, SAP Concur, or similar platforms
- Experience with international payments or multi-entity accounting environments
- Continuous improvement mindset — proactively identifies and drives process enhancements within the AP function