We are seeking a detail-driven HR & Recruiting Coordinator to support our Human Resources and Talent Acquisition functions in a fast-paced, multi-site operation. This role is ideal for someone who enjoys juggling recruiting coordination, employee records, and HR administrative support while maintaining accuracy, confidentiality, and professionalism.
This is a support role, not a standalone HR manager position. You will work closely with HR leadership and site managers to keep processes moving smoothly and compliantly.
Key Responsibilities
Recruiting & Onboarding
- Coordinate interviews, schedules, and candidate communications
- Post and manage job openings across multiple platforms
- Track candidates through the hiring pipeline
- Assist with offer letters and pre-employment requirements
- Support new hire onboarding and orientation processes
HR Administration
- Maintain accurate employee files and documentation
- Assist with HR data entry in HRIS/PEO systems
- Support employee status changes, terminations, and audits
- Track attendance, disciplinary documentation, and acknowledgments
- Assist with I-9s, compliance documentation, and record retention
Employee Support
- Respond to basic HR related inquiries
- Direct employees to appropriate HR resources
- Maintain confidentiality and professionalism at all times
Coordination & Reporting
- Support HR leadership with reports, trackers, and logs
- Communicate with managers regarding missing documentation or next steps
- Assist with policy distribution and acknowledgments
Requirements
Qualifications
- 1–3 years of experience in HR, recruiting coordination, or administrative support
- Strong organizational and time-management skills
- Excellent written and verbal communication
- Comfortable working with confidential information
- Proficiency in Microsoft Office / Google Workspace
- HRIS or ADP experience preferred but not required
- Bilingual (English/Spanish) strongly preferred
What We’re Looking For
- Detail-oriented and process-driven
- Reliable follow-through and strong sense of accountability
- Ability to handle multiple priorities without dropping the ball
- Comfortable working in a structured, compliance-focused environment
Why Join Us
- Stable, growing company with multi-site operations
- Exposure to real-world HR and recruiting processes
- Opportunity for growth within HR and operations
- Supportive leadership and clear expectations
Benefits
Medical, Dental, and Vision Insurance
Available to eligible employees in accordance with company policy
401(k) Retirement Plan
Participation available in accordance with plan guidelines
Vacation Time
Vacation accrual begins after one (1) year of employment, per company policy