We’re currently looking for a Operations & Admin assistant to join our marketing team. This is full-time office-based role with working schedule: Monday-Saturday, 9:00 AM – 6:00 PM. Office located in Dubai Hills or Al Barsha (Art of Living Mall).
Responsibilities
Administration
- Ordering, activating, and tracking SIM cards for employees
- Receiving, sending, and tracking correspondence and courier deliveries
- Preparing, coordinating, filing, and monitoring contract deadlines
- Handling management requests, including personal errands
Reporting and Record-Keeping
- Maintaining and updating internal reports
- Organizing and maintaining reporting documentation
- Tracking company assets, including IT equipment, devices, and supplies, as well as their distribution and return
HR Support
- Tracking employee leave and maintaining leave records
- Tracking employee birthdays and organizing birthday greetings
- Providing basic HR support, including assistance with documentation, onboarding new employees (in the future), and answering routine team questions
Vendor Management
- Sourcing and coordinating local vendors, including printing companies, couriers, and suppliers
- Requesting quotations, placing orders, and monitoring deadlines and quality
Communications
- Managing and moderating work-related chats
- Maintaining timely communication with employees and vendors via messaging apps
Requirements
- Location: Based in Dubai and comfortable working on-site 6/1. Experience working in the UAE preferred.
- Work experience: 1-2 years of experience in administrative support, office management, operations coordination, or a similar role.
- Fluent Russian is a big plus.
- English proficiency: Sufficient for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.
- Strong organizational skills and attention to detail: Ability to organize information, maintain document and asset records, track deadlines, and follow up on tasks.
- Effective communication skills: Ability to communicate professionally with management, team members, and external vendors, both online and in person.
- Ownership and accountability: Ability to handle day-to-day administrative matters independently, respond promptly to requests, and ensure tasks are completed on time.
- Multitasking and prioritization: Ability to manage multiple tasks simultaneously and prioritize them according to urgency and importance.
- Confident use of MS Office or Google Workspace: Experience working with spreadsheets, documents, internal reports, and databases.
- Strong interpersonal and coordination skills: Ability to build effective working relationships with vendors, request quotations, and coordinate orders and deliveries.
- Flexibility: Willingness to handle a variety of administrative requests, including organizational and personal tasks assigned by management.
Benefits
- Fixed salary
- Visa sponsorship
- Medical insurance
- Annual paid leave
- Modern office
- Dynamic, fast-growing, and collaborative team
- Professional growth and career development opportunities