PRIMARY RESPONSIBILITIES & DUTIES
This position is responsible for supporting the Procure to Pay Manager in ensuring the efficient running of the Procure to Pay department. Working towards high automation using the Coupa procurement system, supporting our centres, centre support staff and suppliers to ensure efficient ordering, invoice processing, payment and problem solving to ensure an efficient Procure to Pay process is adopted.
You will be responsible for operating in accordance with the company brand promise of realising the potential in everyone; our mission to inspire and nurture individuals to reach their full potential and our values, as follows:
Being completely connected - we bring out the best in each other and the families we serve through collaboration and cooperation, communicating openly and sharing knowledge and information.
Going above and beyond - we act with genuine positivity, pride and energy and go out of our way to deliver value that goes above and beyond the ordinary.
Having serious fun - we all participate in making the company a fun place where we share a laugh, celebrate achievements, and maintain perspective and balance for each other
Living the team spirit - we all contribute to the company culture of winning attitudes, teamwork, cooperation and a creating a sense of belonging for everyone.
Creating shining stars - we support and enable each other to grow, learn and develop by giving everyone the autonomy they need and having their back.
Delivering outstanding professionalism - we take our work seriously by being professional and respecting each other for who we are, our individuality, knowledge, skills and experience
Key Results Area:
Procurement
Working with suppliers to enhance compliance with electronic purchasing and invoicing
Support change management required with centres to achieve No PO, No Pay, including supporting and providing training sessions
Maintain & support users with procurement system matters on a timely basis
Seek out and embed automation and efficiency wins
Accounts Payable
Undertake, implement and initiative improvements on all aspects of AP workflow
Daily processing of ad hoc invoices
Process creditors payments and general ledger entries as required
Reconcile vendor statements
Investigation of reconciling amounts on relevant general ledger accounts
Onboarding of Suppliers to Coupa as required
Maintain processes, policies, and procedures
Answer incoming calls and follow up account/invoice queries from centres and suppliers to achieve a successful and timely outcome
Administration of Coupa expense claim system
Administration
Manage Procure to Pay inbox
Manage Procure to Pay folders in shared drive
Professional Development
Support shared direction and share in clear vision of success
Share ideas and information in a timely manner following processes
Be an Inspirational team member
Support fellow team members and enable others to achieve
Prioritise your own professional development
Attend and implement professional development provided by AEG
Health and Safety
Actively promote and support the work health and safety committee and initiatives
Assist with implementing health and safety legislation and regulation requirements into the Company
Person specification:
Qualifications
Finance, Procurement or Accounts Payable tertiary qualification
Experience
Large ERP System experience
Purchase Order system experience
Minimum 5 years’ experience within a finance team
Coupa P2P Software experience (Desirable)
SAP By Design experience (Desirable)
Knowledge and skills
Intermediate Excel and Intermediate Word
Ability to take instruction then work with minimal supervision
To be proactive and have exceptional communications skills – both written and verbal
High attention to detail and accuracy
Excellent time management and organisational skills
The drive to streamline and improve processes
Ability to maintain confidentiality
Ability to problem solve
An ability to be flexible and adaptable to meet operational needs of the business and embrace change
Knowledge of the childcare services industry and relevant legislation
Competencies
Builds Relationships: Builds & and maintains relationships
Communicates Effectively: Communicates effectively to influence others
Drives Quality and Performance: Delivers value to centre through continuous improvement
Displays Resilience: Manages Stress. Pursues work with positivity and energy
Focuses on Safety: Treats safety as a priority
Supports Team: Lives team spirit