Description
You make sure SQUER's Sales Office runs smoothly, working closely with our Managing Director, our Head of Business Development, and our PMO. You support them in their day-to-day work, from meeting preparation and calendar management, to sales events and outreach. This is not a classic back-office assistant role. You pick up the phone, make sales events happen, and take ownership. You get a wide range of tasks and are trusted to deliver them.Your tasks
1. Executive and office support (~35%)
- Manage the Managing Director’s calendar and appointment scheduling, including external meetings and travel
- Prepare meetings: agendas, briefings, documents
- Organise recurring meetings of the Sales Office, write meeting-minutes and follow up on action items
- Keep documentation, templates and simple status overviews up to date
2. Pipeline management & sales reporting (~25%)
- Keep our CRM clean and up to date: contacts, opportunities, activities and next steps
- Make sure the team keeps its pipeline current, and follow up with colleagues when entries are missing or outdated
- Own our sales reports: prepare them regularly, keep the numbers reliable and flag trends and gaps to management
3. Outreach & campaigns (~20%)
- Support the team with outreach campaigns by email and by phone
- Pick up the phone confidently when needed: inviting guests, following up with contacts, arranging meetings
- Work with Marketing on campaigns and communication around events
- Keep contacts and activities up to date in the CRM
4. Sales events & follow-up (~20%)
- Plan and run selected events for sales initiatives (e.g. client dinners, networking and community formats), in close coordination with our Event Manager
- Deliver events within the agreed budget: obtain quotes, keep track of costs and find smart solutions when things get tight
- Take care of invitations, guest management, on-site coordination
- After each event: collect the contact and conversations from the team, turn them into a clear follow-up list and make sure the follow-ups happen
- We're always open to new ideas: help us keep our event series exciting and try out new formats
Across all areas
- Suggest and implement improvements to how the Sales Office works
- Prioritise independently between requests and flag conflicts early
Your qualifications
Experience- 5+ years as Executive Assistant, Office Manager or in a sales-support role, ideally in consulting, tech or professional services
- Experience organising B2B events, including working to a given budget
- Comfortable on the phone
- Experience supporting outreach or marketing campaigns is a plus
- Hands-on CRM experience (e.g. HubSpot), including pipeline maintenance and sales reporting; confident with Microsoft 365 or Google Workspace and spreadsheets
- Fluent German and English, written and spoken
- Personality: Friendly, outgoing and welcoming; you meet people with a positive, optimistic attitude and enjoy building relationships
- Ownership: You take a task and bring it over the finish line; people can rely on you
- Good judgement: You decide confidently within your scope and ask when a decision is irreversible or unclear — not more, not less
- Drive and initiative: You spot what could work better and propose (and implement) improvements
- Communication: Confident and professional with executives, clients and partners
- Flexibility: You keep calm when priorities shift and are available for occasional evening events and peak phases around them
- Organisation: You juggle requests from several stakeholders and keep an overview
- Reports to: Head of Business Development
- Works closely with: Head of Business Development, PMO, Marketing, Event Management
- Hours: Full-time/ 38.5 h /week
- Location: Vienna
Your Benefits
- Ownership & Responsibility: at SQUER, we believe in empowering our team. In our flat hierarchies, your ideas and actions matter more than titles. Take the reins, make an impact and grow with us.
- Learn & Grow: Tap into a € 5.000 annual training budget to sharpen your skills and take advantage of our in-house Leadership Academy. Join and be part of our active tech community through meetups, hackathons and training sessions. Get up to 40h/year additional time off for your personal education.
- Exciting Challenges & Real Impact: Dive into diverse projects where your work truly makes a difference – for our clients and for SQUER.
- Flexibility for Performance: Benefit from flexible hours, workations within the EU, and additional vacation days – giving you the freedom to perform at your best.
- Tailored Tools for Success: Choose your preferred hardware configuration and leverage our suite of AI tools and licenses (Anthropic, OpenAI, and more) to suit your working style.
- We Value You: Beyond perks and benefits, we offer a competitive annual salary to recognize your exceptional contributions.
- Be Part of a Thriving Team Culture: At SQUER, collaboration and connection are at the heart of what we do. Through open communication, shared successes, and meaningful team events – including our annual SQUER offsite – we cultivate a culture where everyone feels valued and inspired to grow together.
- A Perks-Packed Workplace: Work in a central office with a spacious terrace and BBQ, enjoy free lunch in the office, MyClubs sports membership, and either a free “Wiener Linien” ticket or a partial contribution to the “Klimaticket”. Plus, benefit from free massages, referral bonuses, Corporate Benefits, and JobRad. Annual employee presents and a monthly team breakfast add extra value to your work experience.
The annual gross salary for this position ranges from € 45.000,- to € 65.000,- on a full-time basis (all-in), in excess of the applicable collective agreement. The actual offer depends on qualifications and experience.