Asset & Logistics Specialist works closely with engineering, construction, facilities, finance, legal, supply chain and site operations to ensure technical equipment and services are commercially sound, delivered when required and accurately managed throughout their lifecycle.
The Team
The Asset & Logistics team supports Data Center Engineering by coordinating the procurement, movement, management and lifecycle of equipment required to build, commission, operate and maintain data-center and laboratory environments.
Working closely with technical and operational teams, the team helps ensure equipment is available when needed, supplier and logistics issues are resolved effectively, asset information is accurate and purchasing activities support infrastructure delivery.
Responsibilities and Duties
- Lead day-to-day sourcing and purchasing activities for data-center and laboratory equipment, infrastructure, technical services and facility requirements.
- Translate engineering specifications, bills of materials, construction schedules and operational requirements into clear purchasing and supplier activities.
- Review supplier quotations, technical scopes, pricing, lead times, warranties, delivery requirements and commercial risks.
- Negotiate pricing, payment terms, delivery conditions, warranties, service commitments and other commercial terms within agreed parameters.
- Coordinate supplier onboarding, compliance reviews, confidentiality agreements, internal approvals, purchase orders and supporting contract documentation.
- Implement sourcing and purchasing plans that support project schedules, local site requirements and supplier availability.
- Identify and resolve supplier issues that could affect cost, equipment availability, construction schedules, commissioning or site readiness.
- Lead and support the Asset & Logistics team, setting clear priorities, coordinating workloads and helping team members deliver effectively.
- Oversee equipment receipt, identification, storage, installation, commissioning, transfer, maintenance and retirement.
- Coordinate freight, receiving, rigging, storage, delivery scheduling and domestic and international movement of equipment.
- Maintain accurate asset records covering equipment location, ownership, serial numbers, purchase orders, warranties, service agreements and operating status.
- Coordinate equipment delivery and installation activities with suppliers, construction partners, commissioning teams and site personnel.
- Resolve delayed, damaged, incomplete or incorrectly delivered equipment issues.
- Reconcile purchase orders, invoices, change orders, payments, budget commitments and remaining balances, working with relevant teams to resolve discrepancies.
- Partner with engineering, finance, legal, facilities, construction, supply chain and accounts payable teams to resolve commercial and operational issues.
- Produce clear reporting and dashboards covering purchasing activity, asset status, delivery performance, supplier risk, financial commitments and infrastructure readiness.
- Communicate risks, mitigation actions, decisions and resource requirements to relevant stakeholders.
- Identify and implement practical improvements to procurement, asset management, logistics and reporting processes.
Candidate Profile
Essential
- Significant experience in technical procurement, strategic sourcing, supply chain, asset operations, logistics or critical infrastructure environments.
- Data-center experience, with a good understanding of construction, commissioning and operational requirements and relevant electrical, cooling, rack and facility infrastructure.
- Experience leading a team or coordinating the work of others within procurement, asset management or logistics.
- Strong commercial and negotiation experience, including supplier pricing, payment terms, warranties, service commitments and delivery conditions.
- Ability to interpret technical requirements, equipment specifications, bills of materials, construction schedules and commissioning requirements.
- Experience managing supplier performance and resolving commercial, delivery and operational issues.
- Good financial and analytical capability, including experience reconciling purchase orders, invoices, budgets, payment records and capital commitments.
- Proven ability to work effectively across engineering, finance, legal, facilities, construction, supply chain and other stakeholder groups.
- Experience developing reporting or dashboards covering procurement activity, financial commitments, asset status, supplier performance and delivery risk.
- Strong judgement, communication, negotiation and stakeholder-management skills, with the ability to manage competing priorities.
- Proficiency with purchasing systems, financial platforms, asset databases, spreadsheets, workflow tools and reporting applications.
- Bachelor’s degree in engineering, supply chain, business, construction, operations, finance or a related field.
- Project Management Professional (PMP) certification.
Desirable
- Master’s degree in engineering, supply chain, business administration, construction, operations, finance or a related field.
- Experience sourcing electrical, cooling, mechanical, controls, rack, hardware or commissioning requirements for data-center environments.
- Experience coordinating international freight, equipment storage, rigging, site delivery, installation and commissioning.
- Knowledge of capital-expenditure controls, statements of work, change orders, asset governance, warranties and supplier-performance measurement.
- Experience improving procurement, asset management or logistics processes across multiple locations.