We are seeking an experienced Human Resources Specialist with a strong background in personnel administration, payroll coordination, and employee relations to support the day-to-day operations of the Human Resources function and serve as the local liaison with the HR department of the company's international group.
Reporting directly to the Finance & Human Resources Director, this role is highly operational in nature and offers a high degree of autonomy in managing core HR administration processes.
The successful candidate will act as a key point of contact between employees, management, external payroll and labor advisors, and the corporate HR team within an international and growing organization.
Key Responsibilities
Payroll & Personnel Administration
- Review monthly payroll data, ensuring accuracy of salary components, variable compensation, payroll adjustments, deductions, social security contributions, absences, vacations, and other payroll-related items.
- Coordinate closely with the external payroll provider, ensuring all relevant information is submitted accurately and on time.
- Prepare and review employment contracts, contract amendments, and employment-related documentation.
- Coordinate employee registrations, terminations, and status changes with external labor advisors and relevant authorities.
- Support and administer employee onboarding and offboarding processes.
- Coordinate voluntary resignations, contract terminations, dismissals, severance payments, and settlement documentation in collaboration with external advisors and management.
- Maintain accurate and up-to-date employee files and HR records.
- Monitor employee vacations, absences, and working time calendars.
Employee Relations & Labor Compliance
- Act as the primary point of contact for employees regarding payroll, employment contracts, benefits, labor regulations, leave entitlements, absences, sick leave, and other employment-related matters.
- Ensure compliance with applicable labor laws, collective bargaining agreements, and HR policies.
- Manage and monitor employee leave processes, including sick leave, parental leave, unpaid leave, part-time arrangements, and other employment situations.
- Coordinate with external labor and legal advisors on matters related to employment contracts, disciplinary actions, labor relations, and employment terminations.
Reporting & HR Operations
- Prepare HR reports and provide workforce-related information, including headcount, employee movements, labor costs, and HR metrics.
- Support the Finance & HR Director in improving and maintaining HR processes and procedures.
- Assist with HR-related audits and compliance requirements as needed.
International HR Coordination
- Serve as the local HR contact for the international corporate HR team.
- Support the implementation of corporate HR policies, procedures, and initiatives at the local level.
- Prepare and provide regular HR information and reports to the international group, including workforce data, employee movements, labor costs, and key HR indicators.
- Participate in meetings and ongoing collaboration with international HR stakeholders.
Education
- Bachelor's degree or equivalent qualification in Human Resources, Labor Relations, Business Administration, Law, or a related field.
Experience
- Proven experience in HR Administration, Payroll, Personnel Administration, or Employee Relations roles.
- Strong practical knowledge of payroll processes, employment legislation, social security administration, and labor regulations.
- Experience working with external payroll providers, labor consultants, or HR service providers.
- Previous experience within an international or multinational environment is considered an advantage.
- Experience using HR information systems (HRIS) is desirable.
Technical Skills
- Advanced proficiency in Microsoft Excel and standard office applications.
- Ability to prepare reports, analyze workforce data, and manage HR documentation efficiently.
Language Skills
- Fluent English (written and spoken) with the ability to participate in meetings, prepare documentation, and communicate regularly with international stakeholders.
- Additional local language skills are considered an asset.
Personal Competencies
We are looking for a professional who is:
- Highly organized, detail-oriented, and accurate.
- Able to work independently and manage day-to-day responsibilities with minimal supervision.
- Proactive in identifying and resolving issues.
- Employee-focused with strong communication and interpersonal skills.
- Comfortable coordinating with multiple internal and external stakeholders.
- Capable of working effectively in an international and multicultural environment.
- Trustworthy, discreet, and professional when handling confidential information.
- Skilled at prioritizing tasks and managing multiple deadlines simultaneously.
- Direct reporting line to the Finance & Human Resources Director.
- A stable position with significant autonomy and ownership of HR administration activities.
- Ongoing collaboration with an international HR organization.
- Flexible working arrangements, including the possibility of up to two remote working days per week.
- 25 working days of annual leave plus one additional day off on your birthday.
- Competitive compensation package, commensurate with experience and level of responsibility.