Our Dunedin-based legal team are on the search for an experienced Legal Assistant to fill a 12-month fixed term maternity leave position. Working from our Dunedin city office, this role will run from Mid-November on a Monday-Friday, 20-22 hours per week roster, with flexible start and finish times to suit the successful candidate.
This role will be responsible for providing high-quality administrative support and assistance to the Senior Vice President NZ Legal & Public Affairs and the wider OceanaGold legal team. If you have Legal Assistant experience and are keen to work amongst a well-respected and professional team within a global mining company, apply today!
Key Tasks and Responsibilities:
- Managing and overseeing of legal filing systems and databases, ensuring documents are uploaded accurately and manage global access to several systems and databases.
- Provide administrative support for contracts, including preparing contract summaries and coordinating approvals and signatures.
- Assist with the preparation of legal documents using company templates, including contract renewals and amendments.
- Support compliance and record-keeping activities, ensuring legal records and registers are kept current and accurate.
- Prepare reports and assist with data analysis using systems such as Power BI.
- Provide company secretarial and governance support, including board meeting administration, maintenance of company records and regulatory filings.
- Assist with document reviews and drafting of legal correspondence, and commercial and residential property-related matters under the guidance of the legal team.
- Coordinate legal and administrative activities, including invoice tracking and processing, purchase orders and maintaining key documentation.
- Provide day-to-day support to legal and business stakeholders, escalating matters requiring legal advice to the appropriate team member.
- EA to the Senior Vice President NZ Legal & Public Affairs. Arranging travel, accommodation, and meetings as required for the NZ Corporate Affairs and Legal team and consultants.
- Other legal administration tasks may be required.
- A tertiary qualification or prior relevant work experience.
Experience:
- Minimum 5 years’ high-level administrative or executive support experience.
- Experience working with or corresponding with government departments and regulators (preferred).
- Strong oral and written communication skills, legal correspondence/contract drafting experience (preferred).
- Demonstrated ability to effectively multi-task, manage confidential and time sensitive matters, exceptional organisational skills.
- Previous experience in Teambinder, Diligent, Docusign, Redmap, Concur, Power BI, Companies’ website, LegalForms, LINZ, Grip and Pronto would be an advantage.
- Valid New Zealand working Visa / work rights are required for this position.
- Residential role, live and work in the stunning region of Otago, NZ.
- Flexible working roster.
- Discounts on retail and services.
- Living Our Values recognition program.
- Access to OceanaGold Employee Assistance Program (EAP).
- Exceptional working environment where people are valued and respected.
**Applications close 1 November 2026. Shortlisting will commence immediately.
YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at careers@oceanagold.com
PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED