Job Description Summary:The Client Accounting Coordinator role is a junior level, hands-on position that is responsible for managing the financial aspects of an assigned partners’ portfolio in accordance with the Firm’s and Client’s standards. The ideal candidate will have the opportunity to learn and grow on a dynamic team, in a fast-paced team-oriented environment. This position can be based in any of our Bay Area (CA), Seattle (WA), New York (NY) or Washington D.C. offices. Job Description: Client Matter Set Up and Maintenance Responsible for setting up and maintaining attorney billing rates, discounts, and deferrals, etc. to ensure and accurate billing process. Responsible for reviewing engagement letters and billing guidelines to make sure matters are set up according to firm/client standards. Continuous maintenance and documentation of all non-standard billing requirements. Management of Pending Accounts Work with attorney/secretary/Risk department to identify documentation needed for opening a new client/matter. Cross reference billing rate set up with engagement letter to ensure accuracy at time of billing. Prebills Prepare, review and distribute prebills on a monthly basis (paper/PM system); frequency may change depending on attorney portfolio. Perform various billing functions as required to produce client invoices: making edits, write downs, transfers, discounts, etc. in Aderant and Prebill Viewer system. Attention to details to ensure accuracy of completed invoices. Ensure client bills/e-bills are submitted timely while meeting the Firm’s and/or client guidelines. Collaborate with the e-billing administrator to ensure e-billing set-up and maintenance support is complete, such as adding attorneys, matters and rates, into the various e-billing systems. Provide estimates to attorneys and clients as required by due dates. Provide client account analysis utilizing the various system tools (Aderant, EIS, FRP, ARCS, etc.). Collections Support the full assigned portfolio collection activities of account status and any escalations required. Communicate that with partners on above status and take accurate on next steps. Share with Collections the feedback from partners and monitor progress/resolution. Responsible for coordinating monthly meetings with assigned billing attorneys to understand how to manage their portfolio(s) by: discussing new clients and matters, any special billing arrangements, and aged WIP (Work In Progress). Responsible for communicating and assisting clients who are seeking alternative payment plan solutions. Work with Cash Receipts staff to research and resolve misapplied payments, outstanding trust or unapplied cash balances. Prepare write-off/write-down requests and/or 3rd party collection agency requests as necessary; ensure all proper approvals are received prior to processing adjustments. Assist attorneys, secretaries and clients with all billing and collections related questions and/or requests. Monitor billing and AR hotline and time correction DTE alias on a rotational basis. Act as back up support and provide coverage for team as needed. Perform other related duties as assigned. Desired Skills and Qualifications: Self-Starter, able to work with minimal support and/or in a team environment with professionals at various levels while maintaining a positive and professional demeanor. Possess strong analytical and problem-solving skills. Effective verbal and written communication skills. Ability to handle and maintain confidential and sensitive information with the appropriate discretion. Ability to organize and prioritize multiple tasks in fast paced, deadline-driven environment. Attention to detail is required to proofread invoices/reports, emails, and other communication in order to deliver accurate and thorough work product. Ability to use good judgment to assess various courses of action and their potential impact. Demonstrate flexibility, professionalism, diplomacy, and tact to accommodate changing needs of the business. Contributes to building a positive team spirit. Reporting to the Client Accounting Manager, the ideal candidate will have 1-3 years of finance and/or general accounting experience; Bachelor’s degree in accounting/finance required. Experience with legal billing and accounting systems is preferred. Benefits and Compensation Details: At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits. The anticipated range for this position is: $60,000 - $85,500 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request. Our Story For more than five decades, Fenwick & West has helped some of the world’s most recognized companies become, and remain, market leaders. From emerging enterprises to large public corporations, our clients are leaders in the technology, life sciences and cleantech sectors and are fundamentally changing the world through rapid innovation. Having worked alongside such progressive and cutting edge companies for so long, our culture has come to reflect the entrepreneurial spirit of our client base. Unlike traditional law firms, we move at our clients’ speed and have earned the reputation as a go-to law firm for growing companies that need insightful, strategic counsel to help tackle the challenging issues that arise when the law cannot keep up with their pace of innovation. With the same passion for excellence and innovation reflected in our client base, our firm is making revolutionary changes to the practice of law through substantial investments in proprietary technology tools and processes. Our clients demand—and deserve—new ways to receive best-in-class legal services more effectively. At Fenwick, we are proud to be shaping our legal services to do just that. We are proud to have been named one of the Best Places to Work in the Bay Area for the twelfth year. Fenwick & West LLP is an Equal Opportunity Employer, and, as such, conducts all employment-related activities without regard to unlawful consideration of race, religion, color, marital status, national origin, age, sex, disability, sexual orientation or gender identity, gender, genetic characteristics or any other classification protected by applicable local, state or federal employment discrimination laws. We are committed to providing equal employment opportunities for all. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, please contact recruiting@fenwick.com or staffrecruiting@fenwick.com. At the discretion of the recruiting department, we accept submissions by agency recruiters when a fee agreement has been established between the firm and the agency. Agency recruiters, please submit candidates here. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. To view our privacy policy click here.

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