LVMH HR Shared Services North America is seeking a Payroll Manager to lead and strengthen our Canada payroll and tax operations. This role provides dedicated leadership for eight Canadian operating companies and a total of 800 employees. The ideal candidate will strengthen our internal controls, drive process standardization and business continuity across the region, and act as a strategic partner to our Maisons on payroll, governance, compliance, tax, systems, and integration initiatives.
Key Responsibilities
Canadian Payroll Operations & Compliance:
- Provide end-to-end leadership and accountability for Canadian payroll operations, ensuring accurate, timely, and compliant processing for 8 Canadian companies while maintaining strict data integrity.
- Establish and maintain robust internal controls and governance standards to ensure work is accurate, timely, and fully compliant with federal and provincial regulations.
- Monitor, interpret, and advise on changes to Canadian payroll laws, partnering with management on implementation, communication, and education for internal teams and brand HR partners.
- Head all Canada-related projects in support of our brands, partnering with the Senior Director on system implementations, integrations, compliance-related projects, process improvements, audits, acquisitions, and brand ventures.
Tax Operations:
- Manage the Canada tax function, overseeing tax amendments, tax notices, agency relationships, tax rate changes, annual tax filing and any other tax related tasks.
- Oversee tax services managed by ADP Canada, monitoring service quality, tracking performance stats, and identifying operational gaps and risks.
- Handle direct tax filings not managed by ADP and prepare and coordinate worker’s compensation reports for the brands.
Team Leadership & Development:
- Manage Canadian payroll administration activities by establishing clear priorities, deadlines, accountability, and performance expectations.
- Elevate the Payroll Administrator through cross-training, mentoring, knowledge sharing, and the continuous development of Canada payroll and tax expertise.
Process Standardization, Systems & Business Continuity:
- Write standard operating procedures (SOPs), processes, and policies to institutionalize best practices and support change management.
- Ensure comprehensive checklists and logs are maintained with detailed information on task ownership, backups, and SOP references to guarantee business continuity.
- Identify and drive opportunities to streamline payroll and tax processes through continuous improvement, systems optimization, and rigorous issue management.
Brand Partnership:
- Collaborate with brand HR teams on payroll-related items, including compliance, reporting, PTO configurations in the system, earning and deduction codes, General Ledger (GL) files, and specialized inquiries.
- Work with brands and Sr Director of Payroll on special projects as needed.
Experience:
- Over 5-7 years of experience leading payroll teams in a high-volume, complex, multi-province environment, including vendor and audit management.
- Practical experience managing a complex workforce comprising exempt, non-exempt, expatriates, executive pay, and specialized incentive programs.
- In-depth knowledge of Canadian payroll regulations.
Certifications:
- Certification from the National Payroll Institute (NPI / CPM or PCP) required.
Technical Expertise & Systems:
- Advanced knowledge of ADP Workforce Now.
- Advanced Excel skills for financial reporting, data analysis, and reconciliations.
Soft Skills:
- Excellent communication and leadership skills with the ability to collaborate effectively with external partners and stakeholders at all levels of the organization.
- Strong problem-solving skills combined with an unwavering commitment to accuracy, compliance, integrity, and confidentiality.
Education:
- Bachelor’s degree in finance, accounting, business administration, or a related field strongly preferred.
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance, and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published range of $90,000 - $115,000 CAD.