The Role
EMS Unlimited is hiring a Senior Bookkeeper to own the company's day-to-day books across all of its stations and cost centers. This isn't a single-entity, single-checkbook bookkeeping job — you'll be reconciling and coding across multiple bank accounts, a company-wide corporate card program, and eleven separate station/cost-center ledgers, in a business with real debt complexity (several active lending facilities, each with its own payment schedule) and real revenue seasonality (wildfire response revenue alone can move from zero to six figures month to month).
This role sits between "bookkeeper" and "controller" on purpose. You won't be setting financial strategy, running payroll, or managing other staff — that's the Fractional CFO's and Payroll team's lane. What you will own is making sure every dollar, at every station, is coded right, reconciled on time, and ready to report on.
What you'll do:
- Own the general ledger in QuickBooks Online across all EMS Unlimited stations and cost centers, keeping station-level P&Ls clean and current
- Code and reconcile corporate card activity (Divvy/BILL Spend & Expense) by station, and manage accounts payable through Bill.com for check-required vendors
- Perform monthly bank and credit card reconciliations across multiple accounts
- Maintain the company's debt schedule — tracking balances, payment timing, and maturity dates across several active lending facilities
- Support monthly close and deliver accurate, audit-ready financials to the Fractional CFO/CAO
- Coordinate with the payroll team on payroll-related GL entries (you won't run payroll — Payroll & Benefits is handled separately through the company's PEO)
- Flag inconsistencies before they become problems — this company runs lean, and a good catch here saves real money
What this role is not: a CPA-track controller position, a financial-strategy role, or a people-management role. If you're looking to run the finance department, this isn't that. If you want to be the person who makes sure a fast-growing, multi-state EMS company's books are actually right — this is.
Compensation & Benefits
Salary commensurate with experience. Comprehensive benefits administered through the company's PEO — full W-2 employment, no contractor arrangements.
"...do it again tomorrow."
Required:
- 5+ years of full-charge bookkeeping or staff accounting experience
- Hands-on proficiency in QuickBooks Online, including multi-entity or multi-location bookkeeping
- Strong general ledger, AP/AR, and bank/card reconciliation experience
- Solid Excel skills (pivot tables, lookups — you'll be building and reading station-by-station breakdowns regularly)
- Comfortable owning books independently with minimal oversight, while knowing when to escalate
Preferred (nice to have, not dealbreakers):
- Experience with corporate card/expense platforms (Divvy, BILL Spend & Expense, or similar)
- Exposure to government/federal contract accounting or compliance-grade recordkeeping
- QuickBooks ProAdvisor certification
- Healthcare, EMS, ambulance, or transportation industry background
- Associate's or Bachelor's degree in Accounting or Finance (a plus, not required — real experience carries more weight here than a credential)
All information will be kept confidential according to EEO guidelines.