- Lead multiple cross-functional projects from initial planning and scope definition through implementation and closeout.
- Assess existing projects, identify gaps and obstacles, and develop actionable plans to restore progress and achieve objectives.
- Define project goals, deliverables, milestones, timelines, responsibilities, dependencies, and success criteria.
- Develop and improve onboarding and training processes for Project Managers to support efficient integration and independent project execution.
- Coordinate the review, standardization, implementation, and ongoing maintenance of company policies, agreements, and templates.
- Collaborate with HR, People Operations, Technology, Finance, Legal, Operations, and other stakeholders to ensure projects remain on track.
- Facilitate meetings, document decisions, assign action items, and proactively follow up on outstanding tasks and deadlines.
- Identify project risks, resource constraints, competing priorities, and dependencies, escalating issues when necessary.
- Maintain accurate project plans, status reports, meeting notes, decision records, and supporting documentation.
- Establish centralized documentation systems, standardized templates, checklists, and workflows to improve consistency and efficiency.
- Monitor project outcomes, coordinate implementation, confirm ongoing ownership, and document lessons learned.
- Provide leadership with concise updates on project progress, milestones, risks, resource requirements, and decisions requiring attention.
- Maintain professionalism, confidentiality, and discretion when handling sensitive business, employee, and organizational information.
- 5–8+ years of progressive experience in project management, program management, project operations, or a related field.
- PMP certification or a comparable recognized project-management certification is required.
- Proven ability to independently lead multiple concurrent projects and deliver results within established timelines.
- Strong experience in project planning, scope management, resource allocation, risk management, stakeholder coordination, and project closeout.
- Experience managing HR, People Operations, business operations, process improvement, or similar organizational initiatives is strongly preferred.
- Experience developing onboarding programs, training processes, operational workflows, and supporting documentation is preferred.
- Familiarity with policy reviews, agreement standardization, compliance-related projects, or document-management initiatives is a plus.
- Excellent written and verbal communication, meeting facilitation, problem-solving, and organizational skills.
- Ability to assess existing projects, identify gaps, establish clear priorities, and drive outstanding deliverables to completion.
- Sound judgment and the ability to determine when issues require specialist expertise or leadership approval.
- Experience using project-management and collaboration platforms; familiarity with Teamwork or comparable tools is preferred.
- Ability to establish effective processes without unnecessary complexity and adapt to changing business priorities.
- High standards of professionalism, discretion, confidentiality, accountability, and attention to detail.
- Experience in a family office, professional services, consulting, startup, or similarly dynamic environment is a plus.
- Must be authorized to work in the United States.
- Ability to work effectively in a fast-paced environment, manage multiple deadlines, and collaborate with stakeholders across different functions.
- Ability to work at a computer for 8+ hours per day, with prolonged periods of sitting or standing.
- Occasional availability outside standard business hours may be required based on project or business needs.
- Hybrid remote/onsite position based in Santa Monica, California.
- Contract-to-hire opportunity.
- Relocation expenses are not provided.
- Must be authorized to work in the United States.
- Equal Opportunity Employer committed to maintaining an inclusive, respectful, and nondiscriminatory workplace.
- Reasonable accommodations are available for qualified individuals with disabilities and for religious beliefs and practices, in accordance with applicable law.