The Residency Coordinator works with the Program Director to manage the administrative aspects of the residency program by performing a wide range of complex and confidential administrative and clerical duties to support program. The RC develops, supervises, and distributes monthly rotation and elective schedules, monthly time logs, leave requests, call schedules, and calendars. Generates and maintains daily office schedules for all residents and faculty in the residency program, cross-referenced with rotation and other responsibilities. Maintains necessary records for Medical Education and/or Accounting Department. Maintain biographical information on all residents and update information on alumni. Daily Operations Ensures program is compliant with organizing and documenting accreditation requirements including, but not limited to, committee meetings, PD semi-annual meetings, summative evaluations, final evaluations, didactics and educational conferences, and scholarly activities Ensure program handbook/manual, policies, curriculums are updated annual and meet current requirements Disseminates and monitors the completion of evaluations (rotation, self, peer, faculty) Manages and monitors all Program Letters of Agreements Initiates the process for site visits from accreditation agencies, including, but not limited to ensuring requested documents are completed correctly before deadlines Serves as the key program representative at national and local events to increase program’s recognition and for recruitment purposes Lead logistics for all program/alumni events and activities, including orientations, retreats, career development forums, and commencement Develop and edit program’s marketing and advertisement materials, including website content and newsletters Manages and audits residents’ files for compliance Required Skills Ability to work independently, take initiative, prioritize duties and work closely with other programs/projects. Be well organized, detail-oriented and have the ability to handle a variety of tasks simultaneously with a problem-solving approach. Experience working effectively with clients from diverse background, with sensitivity to people from diverse communities. Literacy and experience with computer office programs (MS Work, MS Excel, MS Outlook) Excellent written, verbal and telephone skills Microsoft Word, Excel, PowerPoint, Microsoft Outlook 360 Knowledge of web-based data systems such as Novatus, Workday, ERAs, ACGME WebADs, GME Track, New Innovations, MyEvaluations, and NRMP Must possess the ability to function independently and know when to escalate issues to achieve and maintain high levels of successful project completion Must demonstrate critical thinking, problem-solving, and independent decision-making skills Must demonstrate organizational skills and be detailed oriented This position requires the ability to handle sensitive information with absolute confidentiality Must possess skills and abilities in accreditation and compliance Must possess skills and abilities in project and event development Excellent interpersonal, oral, and written communication skills and the ability to work effectively with a diverse community. Required Education and Experience Bachelor’s degree from an accredited college or university. Prior GME experience preferred Minimum of three (3) years experience in an educational or administrative capacity Equal Employment Opportunity Statement Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status. About Meharry Meharry Medical College was founded just 11 years after the end of the Civil War with the mission of educating African Americans to serve the underserved. Today, the nation’s largest private, historically black academic health sciences center has trained thousands of health care professionals. Three out of every four Meharrians return to urban or rural communities to serve others by providing medical or dental services. Our faith-based roots within the United Methodist Church inspire us to respect and serve all. Our standards are high within an educational environment that is nurturing. We believe that health equity is key to alleviating suffering. Whether our graduates are physicians, dentists, scientists, professors or public health professionals, the Meharry experience equips them to affect the world as a force for change led by our motto: “Worship of God Through Service to Mankind." Mission Meharry Medical College is a global academic health sciences center advancing health equity through innovative research, transformative education, exceptional and compassionate health services and policy-influencing thought leadership. True to its legacy, Meharry empowers diverse populations to improve the well-being of humankind. Core Values Meharry Medical College is a community of scholars and learners committed to excellence Accountability with transparency Equity with inclusion Respect with collegiality Service with compassion Integrity without exception Equal Employment Opportunity Statement Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status. Contact For questions regarding employment, please contact 615-327-6336 or [email protected].

Residency Program Coordinator.

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