Position Summary: Coordinates and manages office activities and workflow processes to ensure smooth efficient operations within the department. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures. Essential Functions (Principal Duties and Job Responsibilities): Serve as the primary point of contact for the department, handling phone calls, emails, and visitor inquiries Manages the Academic Dean’s calendar Composes/edits academic letters and emails, including but not limited to letters of recommendation, good academic standing, enrollment verification, etc. Assists with development and proctoring of ExamSoft exams Assists with providing training for utilization of key Academic Affairs software applications Assists with creation and dissemination of course and instructor surveys Assists with development of class schedules Assists with gathering accreditation information Prepares meeting materials and take minutes Assists with processing graduation clearance Orders office supplies and maintain organization of supply room Orders student study/learning resources Assists with sign-in for student events Manages student time off Creates SOPs for office-related duties. Performs other related duties as assigned. Knowledge, Skills and Abilities Required: Organizational skills to work with changing priorities and continuous workload Ability to manage multiple projects and designated office functions Ability to handle confidential and highly sensitive information Excellent verbal and written communication skills Strong composition and editing skills Knowledge of office procedures and proficiency in Microsoft 365 Demonstrated knowledge of various virtual meeting platforms Ability to answer phone calls and direct them appropriately Ability to manage multiple outlook calendars Knowledge, Skills, Abilities Preferred: Working knowledge of Workday, Blackboard, ExamSoft, and Simple Syllabus Comprehensive knowledge of School of Dentistry’s academic policies and procedures Ability to maintain filing and record keeping systems Education and Experience Required: Bachelor's degree from an accredited college or university. Minimum of two (2) years of related experience in an increasingly responsible capacity as an administrative assistant or similar role Education and Experience Preferred: Minimum of three (3) years of related experience in an increasingly responsible capacity as an administrative assistant or similar role in a school setting with adult learners About Meharry Meharry Medical College was founded just 11 years after the end of the Civil War with the mission of educating African Americans to serve the underserved. Today, the nation’s largest private, historically black academic health sciences center has trained thousands of health care professionals. Three out of every four Meharrians return to urban or rural communities to serve others by providing medical or dental services. Our faith-based roots within the United Methodist Church inspire us to respect and serve all. Our standards are high within an educational environment that is nurturing. We believe that health equity is key to alleviating suffering. Whether our graduates are physicians, dentists, scientists, professors or public health professionals, the Meharry experience equips them to affect the world as a force for change led by our motto: “Worship of God Through Service to Mankind." Mission Meharry Medical College is a global academic health sciences center advancing health equity through innovative research, transformative education, exceptional and compassionate health services and policy-influencing thought leadership. True to its legacy, Meharry empowers diverse populations to improve the well-being of humankind. Core Values Meharry Medical College is a community of scholars and learners committed to excellence Accountability with transparency Equity with inclusion Respect with collegiality Service with compassion Integrity without exception Equal Employment Opportunity Statement Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status. Contact For questions regarding employment, please contact 615-327-6336 or jobs@mmc.edu.

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