About TMGM
TMGM is a leading global financial services provider, offering multi-asset trading solutions across global markets. With a strong international presence and advanced digital capabilities, we are committed to delivering exceptional client experiences and driving sustainable business growth.
Job Responsibilities :
- Oversee day-to-day office operations, performing general office duties, such as ordering supplies, company asset management, and equipment maintenance.
- Office expense monitoring and record keeping. Effectively manages all bills & invoices to make sure payments are made in time.
- Gift purchasing and record keeping for reconciliation.
- Attendance keeping and monitoring, staff leave management.
- Provide administrative assistance to payroll as needed.
- Provide administrative assistance to recruitment as needed.
- Liaise with landlord/real estate agent/building management for any enquiries, assistant in office renting/lease termination as required.
- Organize and maintain office files, records and database in a systematic manner.
- Help to deal with the visa and all other related documentation requests from team members.
- Monthly work report to HQ.
- Other ad-hoc tasks as required.
Requirements
- Bachelor’s degree in a related field (Administration, Management, etc.).
- At least 2-3 years of experience in office administration.
- Ability to manage administrative tasks and oversee daily operations.
- Strong time management and planning skills.
- Proficient in preparing documents, maintaining records, and tracking expenses.
- Skilled in using office software (e.g., MS Office).
- Capable of reviewing financial documents such as bills and invoices to ensure timely payments.
- Detail-oriented in handling essential documents, such as visa applications.
- Excellent communication skills for coordinating with internal teams and external partners.
- Ability to liaise with service providers, such as landlords or other agencies.
- Adaptable and able to handle urgent tasks or unforeseen issues effectively.
- Experienced in managing attendance, leave requests, and supporting HR tasks.
- Good command of English, both spoken and written; proficiency in Chinese is an advantage.
- Capable of preparing monthly reports.
- Willing to take on other duties as assigned.
Benefits
- Competitive salary commensurate with experience
- Opportunities for professional development and career advancement
- Collaborative and supportive work environment
- Flexibility in smart casual dress code
- Complimentary snacks and beverages available