PROCUREMENT ENGINEER
Job Description
The Procurement Engineer is responsible for managing and executing all procurement activities, including sourcing, negotiating, and purchasing of materials, consumables, and subcontracted services. This role ensures timely delivery of materials in compliance with project specifications, quality standards, and cost targets, while supporting the continuous improvement of procurement processes.
Duties and Responsibilities:
- Procure all required materials, consumables (e.g., Plate, Flanges, Pipes, welding consumables, Fasteners, structure materials etc), and equipment as per approved Requests (POR) and project requirements.
- Identify, evaluate, and select vendors in alignment with approved vendor lists (AVLs), specifications/ requirements and project schedules.
- Source, negotiate, and expedite materials based on approved PORs, MPS, AVL, and client specifications.
- Identify and qualify potential vendors for structural fabrication and service provision in collaboration with QC for audits.
- Review POR details and requirement are accurately transferred to the Purchase order
- Raise and manage Purchase Orders (POs) in line with company systems and procurement procedures.
- Track open orders and ensure timely delivery of goods to meet production schedules.
- Coordinate with Stores for stock availability for materials such for Pipes, Welding consumables, Greasing Line, Fasteners etc.
- Follow up on Material Requests (PORs) issuance from Project Engineer as per project schedules
- Address and close out any issues related to Goods Received Notes (GRNs).
- To Issue POs for stock materials under Jord stock requisition charging to the projects.
- Review and manage the supplier data base & Procurement Portal to ensure consistency with the sourcing strategy and to Comply ISO / IMS requirements / Procedures
- Lead supplier and subcontractor evaluation and assessment as per IMS procedures.
- Develop and maintain effective supplier relationships with local and overseas vendors.
- Monitor supplier performance on quality, cost, and delivery; participate in periodic performance reviews.
- Conduct supplier qualification audits in collaboration with QA/QC for fabrication-related services.
- Issue Non-Conformance Reports (NCRs) for non-compliant materials and follow up for corrective actions replacements and to close the NCRs.
- Liaise with project and production teams to understand project needs and procurement priorities.
- Participate in regular project and procurement status meetings, update procurement trackers and reports.
- Expedite critical materials and coordinate closely with logistics for urgent project needs.
- Organize re-evaluation and surveillance audits for vendors which has been expired on the system.
- To update ISO certificates for the Vendor on Supplier Database wherever applicable.
- Secure supplier acknowledgment for POs and file relevant documents in the Rasa Job Hub.
- Maintain proper filing of procurement-related correspondence and documentation in the JobHub database.
- Ensure all procurement activities comply with company policies, IMS/ISO procedures, and legal requirements.
- Source competitive quotations and prepare commercial bid evaluations for management approval.
- Negotiate prices, delivery terms, and contract conditions with suppliers to ensure cost-effectiveness.
- Coordinate with forwarder for customs and logistics documentation for imported materials, including exemption applications if applicable.
- Oversee and renew custom exemption certifications as required.
- Work with finance to resolve supplier invoice discrepancies and payment issues.
- Perform additional duties as assigned by the immediate supervisor.
Skills and Experience:
- Minimum 3–5 years of procurement experience preferably Oil & Gas industry (Fabrication Workshop)
- Diploma or bachelor’s degree in mechanical engineering
- Strong understanding of steel structures, piping materials, welding consumables, and fabrication processes.
- Ability to operate a computer efficiently to perform daily work tasks. Proficient in using Microsoft Office applications such as Word, Excel, and Outlook.
- Strong customer service skills with a commitment to solving problems and requests
- Interest, knowledge and experience in warehousing operations and supply chain
- Strong negotiation skills with the ability to adhere to specifications
- Strong administrative skills with a particular emphasis on accuracy
- Strong priority setting skills and ability to understand and follow standard processes
- Ability to work and deliver under pressure
- Ability to speak English and other local languages is desirable