POSITION: Special Events Internship
TYPE: Part-time Hourly
CLASSIFICATION: Non-exempt
DEPARTMENT: Marketing
REPORTS TO: Director of Marketing & Special Events
SUMMARY: The Special Events Internship is a short-term role that supports the Marketing & Special Events team by assisting with a range of creative, strategic, and logistical tasks. This role will support the museum’s efforts to broaden engagement and deepen connections with audiences both locally and nationally. The intern will also help identify potential opportunities that drive attendance, increase participation, and promote the Virginia MOCA mission in the cultural landscape.
The intern will collaborate across departments to help plan, promote, and execute various museum programs and events throughout the spring term. Interns will gain an understanding of overall museum operations as they support administrative and organizational needs surrounding events. This role is ideal for someone who has an interest in marketing, event promotion and coordination, as well as an interest in contemporary art. The intern will also be contributing to the planning and preparation of the Boardwalk Art Show (BWAS), one of the museum’s signature annual events.
SCHEDULE:
Hours: 10-20 hours per week, totaling 120 hours
Days: Tuesday to Friday
Time: 10:00 AM–5:00 PM
Note: Some evening and weekend hours may be requested.
COMPENSATION: $15 per hour
RESPONSIBILITIES:
Event Marketing and Coordination
- Assist the Director of Marketing & Special Events with various tasks as needed.
- Help prepare and disseminate promotional materials.
- Contribute to creating detailed timelines for various deliverables and vendor needs.
- Support day-of event setup.
- Help maintain an up-to-date inventory of back-of-house beverages and single use products.
- Research catering options based on event needs.
- Contribute to the planning and preparation of the Boardwalk Art Show.
Administrative Support
- Assist with administrative tasks by supporting the marketing team with general administrative duties, such as filing, organizing, or preparing materials for marketing events.
- Assist with inventory management by tracking and maintaining marketing materials and allocating resources effectively.
SKILLS & ABILITIES
- Strong interest in marketing, communications, cultural institutions, or data analysis
- Strong research and analytical skills with attention to detail
- Excellent written communication and presentation abilities
- Familiarity with digital marketing platforms (e.g. social media and websites)
- Proficiency in Microsoft Suite (e.g. PowerPoint, Word, Excel)
- Ability to assess priorities and manage multiple projects
- Strong customer service and administrative skills
- Professional, clear, and effective communication
- Strong interpersonal skills; collaborative, creative, flexible, and proactive
- Ability to lift and/or move up to 50 pounds
- Ability to stand and sit for prolonged periods
- Ability to maintain continuous physical activity while working safely
REQUIREMENTS
- Currently enrolled, or intend to enroll in the upcoming semester, at a Virginia college or university. Must have a high school diploma and cannot have already completed their undergraduate degree.
- Valid Virginia Driver’s License with a good driving record
- Background check is required.
Virginia MOCA strives for an inclusive work environment and actively embraces a diversity of people, ideas, talents, and experiences. We highly encourage black, indigenous, people of color, individuals with disabilities, and other historically underrepresented groups to apply.