We are seeking a Document Controller with 5+ years of experience to support and coordinate project documentation activities across the full project lifecycle — from sales support through project closeout. This role is ideal for an early-career professional who is highly organized, detail-oriented, and eager to grow within project management and documentation.
The role serves as a key interface between the Project Manager, technical teams, customers, and suppliers, ensuring documentation quality, compliance, and timely delivery.
Key Responsibilities
Sales & Pre-Project Phase
- Review project inputs to understand documentation scope and requirements.
- Support estimation of documentation workload and resource needs.
- Identify documentation-related contractual requirements, including special formats, penalties, and compliance obligations.
Project Initiation & Setup
- Review and confirm documentation requirements.
- Support validation of documentation effort estimates and identify risks.
- Apply documentation standards, guidelines, and workflows.
- Support setup of documentation tracking and management tools.
- Create and maintain the Master Document Register (MDR) with the Project Manager.
- Support training of project team members on documentation processes and tools.
- Coordinate with the customer’s Document Manager to align documentation expectations.
- Support implementation of documentation procedures for suppliers and subcontractors.
Monitoring & Control
- Track documentation progress using internal systems and tools (e.g., GCP Ops or equivalent).
- Support document review, approval, and publication workflows.
- Follow up on document submissions and stakeholder feedback.
- Help prioritize documentation deliverables aligned with project milestones.
- Maintain accurate documentation records and traceability.
- Support preparation of transmission records and contractual documentation logs.
- Assist with reporting, dashboards, and basic KPIs.
- Monitor supplier documentation submissions and compliance.
- Support documentation activities during construction and installation phases.
Change Management
- Support updates to documentation plans and MDR following approved changes.
Project Closeout
- Support compilation and delivery of final documentation in line with customer requirements.
- Assist with organizing final documentation packages (digital and/or hard copy).
- Support coordination of customer review and approval.
- Contribute to documentation-related lessons learned.
Requirements
- Bachelor’s degree in a related field.
- 5+ years of professional experience in project documentation, document control, project coordination.
- Professional working proficiency in English.
- Experience using Electronic Document Management Systems (EDMS) such as Microsoft SharePoint, Aconex, Procore, eDoc, or similar platforms, along with proficiency in standard office tools (e.g., Microsoft Office Suite).
- Strong organizational skills with high attention to detail.
- Ability to manage multiple tasks, follow up with stakeholders, and meet deadlines.
- Fluency in French (spoken and written) is a plus
Benefits
- Annual bonus
- Health insurance and wellness programs
- Professional development and training opportunities