About the Firm:
Our mission: Transforming Infrastructure with Passion and Kindness.
We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services.
Prudent Engineering is an Equal Opportunity Employer.
Knowledge, Skills, and Abilities:
Prudent seeks a Receptionist/Front Desk Coordinator to join our team at our Syracuse Office. The Receptionist/ Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, providing administrative support, and ensuring a professional and welcoming environment. This role would be part-time with the opportunity to grow into full time. The ideal candidate is organized, personable, and able to handle multiple tasks in a fast-paced office setting.
What you'll be able to do:
- Greet and assist visitors, clients, and vendors in a professional and friendly manner
- Answer and direct incoming phone calls and emails
- Maintain the front desk and common areas to ensure they are organized and presentable
- Schedule appointments, meetings, and conference room bookings
- Handle incoming and outgoing mail, packages, and deliveries
- Provide general administrative support such as data entry, filing, copying, and document preparation
- Maintain office supplies and place orders when necessary
- Assist with processing insurance requests and providing status updates as needed
- Communicate with internal staff regarding insurance requests when necessary
- Assist with onboarding and other HR-related administrative tasks as needed
- Coordinate with other departments to support daily office operations
- Maintain confidentiality of sensitive information
- Other duties as assigned.
The minimum requirements we seek:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
- 1–3 years of administrative, receptionist, or front desk experience preferred
- Proficiency with Microsoft Office (Word, Excel, Outlook)
- Strong communication and customer service skills
- Excellent organizational and multitasking abilities
- Ability to work independently and as part of a team
- Valid NYS driver’s license required
What you’ll receive in return:
- A compensation range of $18-20 per hour
- Medical, dental, vision insurance.
- 401K with company match.
- PTO plus paid holidays.
- Unlimited opportunities to advance your career.
*Actual compensation may vary based on work experience, location, market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.