Position Summary
The Accounts Payable (AP) Specialist is responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, compliance with company policies, and maintaining strong vendor relationships. This role supports financial accuracy, internal controls, and efficient cash flow management.
Job Details
- Onsite (Bridgetowne or Cebu)
- Monday to Friday, 8:00 AM to 5:00 PM Eastern Time
- Follows selected Philippine holidays
Key Responsibilities
Invoice Processing & Payment Execution
- Review, verify, and process vendor invoices for accuracy, completeness, and proper approvals
- Match invoices to purchase orders (POs) and receipts where applicable
- Process non-PO invoices with appropriate documentation and coding
- Ensure invoices are processed within required timelines (e.g., prompt processing upon receipt)
Compliance & Controls
- Ensure all invoices meet internal documentation and approval requirements before payment
- Adhere to Delegation of Authority (DOA) and company financial policies
- Maintain accurate records for audit and regulatory compliance
- Identify and prevent duplicate or fraudulent payments through proper review controls
Vendor Management
- Communicate with vendors regarding invoice status, discrepancies, and payment timing
- Resolve invoice disputes in a timely and professional manner
- Maintain positive supplier relationships through reliable and consistent communication
Reconciliation & Reporting
- Reconcile vendor statements and resolve discrepancies
- Assist with month-end close processes related to AP
- Maintain accurate AP aging and reporting data
- Support financial reporting and audit requests
Process Improvement
- Identify inefficiencies and recommend process improvements
- Support automation and standardization efforts within AP workflows
- Assist in maintaining documentation of AP procedures
Qualifications
Education & Experience
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
- 2+ years of accounts payable or general accounting experience
- Experience with ERP/accounting systems (e.g., IFS or similar platforms) preferred
Skills & Competencies
- Strong attention to detail and accuracy
- Knowledge of accounting principles and AP best practices
- Ability to manage high-volume invoice processing
- Strong organizational and time management skills
- Effective communication and problem-solving abilities
- Proficiency in Microsoft Excel and financial systems