Position Summary
Support fixed-asset accounting and capital expenditure reporting across assigned hotel properties and corporate entities, including capital-project monitoring, construction in progress, capitalization, asset placement in service, depreciation, transfers, disposals, general ledger reconciliations, and project financial controls. Depending on the assigned portfolio, responsibilities may also include capital calls, owner or lender reimbursement packages, insurance accounting, claims and recoveries, lease administration, and fleet-related records. Serve as a primary accounting contact for assigned properties, resolve routine exceptions, and escalate complex, sensitive, or policy-related matters to the Senior Manager.
Job Details
- Work Setup: Work from home
- Shift/Schedule: Monday to Friday, 9:00 AM to 6:00 PM U.S. Eastern Time
- Holidays: U.S. corporate holiday calendar
Responsibilities
- Monitor capital projects, commitments, invoices, approvals, budgets, forecasts and cash-flow movements for assigned properties.
- Maintain construction-in-progress and fixed-asset records, including project closeout, capitalization and in-service dates, asset classifications and useful lives, depreciation, transfers, retirements, disposals, write-offs, and reconciliations of fixed-asset and capital expenditure general ledger accounts.
- Prepare construction and capital expenditure reports, investigate variances, and record adjusting and job-cost entries when required.
- Review capital expenditure invoices, purchase asset requests and project changes against established controls and supporting documentation.
- Coordinate with hotel, operations, project management and finance stakeholders regarding capital projects, reconciliations and reporting.
- Prepare capital-call and owner reimbursement packages and reconcile associated accounts for portfolios assigned these activities.
- For designated assignments, support insurance premiums and claims-related reconciliations, recoveries, lease tracking and reconciliation, right-of-use asset and lease liability schedules, and fleet administration. Provide practical guidance to hotel and corporate stakeholders regarding capitalization, repairs and maintenance, project documentation, asset classification, transfers, disposals, and other assigned fixed asset matters.
- Prepare audit-ready schedules and documentation and help improve the timeliness and accuracy of capital project records.
Qualifications
- At least 3 years of relevant accounting experience in fixed assets, capital expenditure accounting or capital-project financial control.
- Practical experience with general ledger postings, account reconciliations, variance investigation and Excel-based reports.
- Experience using an ERP or general accounting system; experience with SAP, QuickBooks, Sage or similar systems is acceptable.
- Ability to communicate clearly with non-accounting stakeholders and maintain accurate records across multiple deadlines.
- Working knowledge of US GAAP and the ability to apply accounting policies to complex or non-routine transactions.
- Ability to create and maintain basic reports with Excel.
Nice to Have
- Experience with Yardi, hospitality-related fixed assets or multi-property accounting.
- Experience with Transcendent or another capital-project tracking platform.