Position Summary
Support accounts payable operations across multiple hotel and corporate entities, including invoice verification and coding, vendor administration, payment processing, reconciliations, AP aging and supplier inquiry resolution.
Job Details
Work Setup: Work from home
Shift/Schedule: Monday to Friday, 9:00 AM to 6:00 PM U.S. Eastern Time
Holidays: U.S. corporate holiday calendar
Responsibilities
- Process and review high-volume invoices, research duplicate invoices, missing approvals, verify supporting purchase orders and approvals, and assign accurate chart-of-accounts distributions.
- Maintain vendor data, support creation and updates of suppliers, and investigate duplicate or inactive vendor records.
- Support AP payment runs, electronic payments, wires, returned checks, stale-dated/voided checks and returned funds as assigned.
- Reconcile vendor statements, corporate AP items and high-value vendor balances, resolving credits and outstanding differences.
- Monitor accounts payable aging, process supplier inquiries and respond to AP tickets, including outstanding and escalated matters.
- Prepare or support AP accruals, payment registers, payment status reports and month-end close documentation.
- Handle specialized invoice and adjustment workflows such as capital expenditures, insurance, expense reimbursements and sold-property invoices as assigned.
- Coordinate with hotel and corporate finance colleagues to maintain payment controls, accurate allocations and timely resolution.
Qualifications
- At least 3 years of accounts payable experience, including invoice processing, general ledger coding and issue resolution or reconciliation.
- Knowledge of chart-of-accounts allocations and experience with ERP-based accounts payable workflows.
- Understanding of the procure-to-pay cycle, basic financial controls and vendor communication.
- Strong Excel, analytics, organization, attention to detail, follow-up and problem-solving skills.
- Ability to follow established controls, manage deadlines, and recognize matters requiring escalation.
Nice to Have
- Experience with Yardi
- Vendor master setup/maintenance, vendor statement reconciliations, complex AP aging and exception handling.
- Payment runs, bank wires, virtual card processes, vendor portals or corporate AP month-end reporting.