Job Summary
The Advancement Assistant provides administrative assistance to the Advancement department to help meet annual fundraising goals including managing the donor/volunteer database. This position will work closely with the Vice President of Advancement and Finance Team to ensure donations are processed and tracked, and that donors are quickly acknowledged. The ideal candidate will be detail oriented, possess excellent communication skills, have an interest in philanthropy, and be an enthusiastic team-player.
Principal Duties and Responsibilities
• Responsible for managing HVAF’s donor database (such as Bloomerang)
• Promptly and accurately enter monetary donations, in-kind donations, and volunteer hours into donor database and prepare weekly bank deposits
•Follow and manage the Advancement Team’s stewardship plan ensuring donors and volunteers promptly receive acknowledgements and ongoing communications from the organization
•Work with Finance Team to accurately complete accounting reconciliation while maintaining accurate records per compliance and auditing requirements
• Provide weekly, monthly and as needed reports to Vice President of Advancement
•Assist with the scheduling and managing of volunteers
•Provide event logistics assistance to the Vice President of Advancement for annual event – Operation Alpha – and any other special events throughout the year
•Manage event planning software for special events (such as OneCause)
•Oversee monthly giving club ensuring monthly donors receive their benefits throughout the year
•Prepare mailing lists and materials for fundraising campaigns
Education/Experience/Skills Required
•Bachelor’s degree in relevant field
•Must have a valid Indiana driver’s license and be eligible for HVAF’s auto insurance at all times during employment
•Must be able to complete a background screening with an acceptable outcome
•Ability to lift, move, and organize items up to 45 pounds
•Experience with donor management databases (such as Bloomerang or DonorPerfect) required
•Demonstrated strong computer skills, including proficiency in Microsoft Outlook, Word and Excel and have the ability to learn new software quickly
•Highly organized with strong attention to detail
•Demonstrated strong time management skills and ability to multi-task and prioritize according to urgency and deadlines and goals.
•Ability to effectively collaborate and communicate with donors, volunteers, team members, other departments within the organization including members of HVAF’s board of directors, and senior level staff
•Demonstrated experience in telephonic customer service transactions and problem-solving skills
The above statements are intended to describe the general nature and level of work required of this position. This is not an all-inclusive list of all responsibilities, duties and skills required. Other duties may be assigned as necessary to complete the overall objectives of the HVAF of Indiana, Inc.’s mission.