Position: Administrative Support Assistant
Type: Full-time
Location: Coronado, CA
Travel: Approximately three to four trips annually
**Contingent Upon Award**
Position Summary: The Administrative Support Assistant provides comprehensive administrative and operational support for the Naval Special Warfare Leader Assessment Program and serves as a critical member of the assessment support team. This position coordinates participant scheduling, program communications, travel administration, logistics support, stakeholder engagement, and documentation management while supporting all phases of Naval Special Warfare Leader Assessment Program execution. The Administrative Support Assistant works closely with the Business Intelligence Analyst and Government Program Manager to ensure efficient program operations and delivery of required program support services.
Duties and Responsibilities:
- Perform administrative support activities for all Naval Special Warfare Leader Assessment Program assessment components.
- Coordinate communications with stakeholders, panelists, participants, and leadership.
- Develop and maintain annual participant lists.
- Prepare weekly Naval Special Warfare Leader Assessment Program schedules.
- Support registration activities and development of performance graphics.
- Promote and coordinate panel member participation.
- Notify participants and collect required candidate information.
- Prepare and distribute warning orders and feedback surveys.
- Provide on-site support during assessment events.
- Coordinate travel using the Defense Travel System.
- Review travel authorizations and vouchers.
- Maintain travel documentation and audit-support records.
- Create and distribute travel status and management reports.
- Support financial reconciliation and reporting requirements.
- Serve as Naval Special Warfare Leader Assessment Program Moderator when directed by the Government.
Required Qualifications:
- US Citizen
- Valid U.S. driver’s license
- Must hold an active Secret Security Clearance
- Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Clear and effective verbal and written communication
- Minimum five (5) years of experience working with the Defense Travel System and applying Department of Defense travel processing procedures and policies.
- Minimum five (5) years of experience utilizing Microsoft Office applications in a professional environment, including Microsoft Word, Outlook, Excel, and PowerPoint.
- Demonstrated experience in at least two professional settings exhibiting exceptional work ethic, strong attention to detail, superior customer service, and the ability to independently complete tasks with minimal supervision.
- Associate degree in an administrative field. Bachelor's degree preferred.
Highly Desired Qualifications:
- Experience handling sensitive or confidential records.
- Demonstrated discretion and professionalism when managing personnel information.
- Experience supporting senior military leaders, Flag Officers, or executive-level personnel.
- Experience working successfully in a fast-paced, dynamic environment.
Physical Demands and Work Environment: While performing the duties of this position, the employee is regularly required to talk, listen, and write. The employee frequently is required to use foot/ankle motions, hands or fingers, handle or feel objects, tools, or controls. The employee is required to stand, walk, sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.
The physical demands described here are representative of those that must be met by an employee to be the best qualified for the position and successfully perform the functions of the job. Reasonable accommodation may be made (if possible) to enable individuals with disabilities to perform the functions.
Company Background: Seventh Dimension LLC provides focused customer support in two core competencies Training & Support Services. Since 2015, we have provided customers with flexible, adaptable, and creative approaches to solving complex problems. We are a proven prime contractor that understands future operating environments, fiscal constraints, and current force requirements. We are a SDVOSB in North Carolina with a TS Facility Clearance, Secret storage and a DCAA compliant accounting system.
Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Seventh Dimension, LLC is a Veteran friendly employer and provides equal employment opportunity (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, genetic information, marital status, ancestry, protected veteran status, or any other characteristic protected by applicable federal, state, and local laws.