Why you’ll love working here: high-performance, people-focused culture our commitment that equity, diversity, and inclusion are fundamental to our work environment and business success, which helps employees feel valued and empowered to be their authentic selves learning and development initiatives, including workshops, Speaker Series events and access to LinkedIn Learning, that support employees’ career growth membership in HOOPP’s world class defined benefit pension plan, which can serve as an important part of your retirement security competitive, 100% company-paid extended health and dental benefits for permanent employees, including coverage supporting our team's diversity and mental health (e.g., gender affirmation, fertility and drug treatment, psychological support benefits of $2,500 per year, parental leave top-up, and a health spending account). optional post-retirement health and dental benefits subsidized at 50% yoga classes, meditation workshops, nutritional consultations, and wellness seminars the opportunity to make a difference and help take care of those who care for us, by providing a financially secure retirement for Ontario healthcare workers Job Summary The Administrative Assistant, Real Estate is a key member of the Real Estate team and is primarily responsible for providing administrative support to enable the efficient and seamless operation of the department. In this role, you will assist with coordinating internal and external meetings and conferences, managing travel arrangements, preparing expense claims, facilitating the efficient sharing of information across the department, and other general administrative tasks. What you will do: Work as part of an administrative team to provide shared support to the Real Estate department. Work closely with and provide back-up support for the Executive Assistant, Real Estate. Liaise with internal and external parties to coordinate meetings, calls and conferences. This includes registrations, preparing materials, booking on-site meeting rooms, organizing catering if needed, and greeting guests when applicable. Coordinate calendars and schedule meetings for three members of the Senior Leader Team. Daily entry of funding requests and distributions received including investigating discrepancies when needed. Prepare, format and update professional PowerPoint presentations and other meeting materials, ensuring accuracy, consistency and adherence to HOOPP standards. Process the team’s membership renewals and subscriptions. Sorting and distribution of department incoming and outgoing mail as well as preparing outgoing courier packages. Arrange complex travel arrangements for the team, ensuring adherence to HOOPP’s travel policy. Prepare expense claims for the team and process other departmental expenses as required, ensuring accuracy and adherence to HOOPP’s expense policy. Maintain the department's electronic filing system to facilitate the efficient sharing of information. Leverage AI-enabled tools (e.g. ChatGPT or Claude) and emerging technologies to improve efficiency, enhance the quality and consistency of work products, and deliver exceptional service to the Real Estate team. Maintain administrative documents to ensure they are kept up to date. Main point of contact for updating the Real Estate wiki page Work in close coordination with internal partners (e.g. Legal, Accounting, Treasury, Facilities) and external partners (e.g. property and asset managers, law firms) to support the needs of the Real Estate team; including working closely with the legal team to manage Real Estate’s master subsidiary list to update director and officer changes Help organize Real Estate events, such as LEAP and team building. Assist with other administrative tasks as required and proactively identify opportunities to improve administrative processes. What you bring: Completion of a College education or equivalent. Previous experience in an administrative or team-support role within an investment management, professional or similarly fast-paced environment is preferred. Excellent written and oral communication skills. Strong attention to detail and organization skills are critical, with the ability to prioritize multiple requests in a fast-paced environment. Client service orientation and a “can do” attitude. Adaptable team player. Tact, discretion and sound judgement. The expected annual base salary range for this role is: $58,000 - $91,000 CAD The actual base salary offered to the successful candidate may vary based on multiple factors including, but not limited to, individual's expertise and level of experience applicable to the role they are being offered. This job posting is for a newly created role. HOOPP may use artificial intelligence tools to assist in screening, assessing and selecting applicants for this position. These tools support our recruitment process but do not replace human judgment and decision-making. About HOOPP Founded in 1960 by the Ontario Hospital Association, the Healthcare of Ontario Pension Plan (HOOPP) is one of Canada’s strongest and most stable defined benefit pension plans. For over 65 years, HOOPP has delivered on its pension promise to Ontario’s healthcare workers, now serving more than 504,000 members and 870 employers across the province. With offices in Toronto and London, HOOPP manages a global, diversified multi-asset portfolio. One of Canada’s Maple 8 pension plans, HOOPP oversees $132 billion in assets and remains fully funded, supported by strong risk-adjusted returns, stable contribution rates for more than 20 years and independent governance. Our strength is powered by our people who bring HOOPP’s mission, vision and values to life and play a crucial role in helping us succeed. We are a purpose-driven organization committed to building an equitable, diverse and inclusive workplace where different perspectives drive better outcomes. We look for talented, forward-thinking individuals who want their work to have real impact on the lives of others. We believe an equitable, diverse and inclusive (EDI) workplace is integral to cultivating a positive culture. We integrate fair and inclusive practices into our programs and processes, creating equal opportunity and establishing a consistent employee experience across our organization. If you need accommodation at any point in our recruitment process, please advise your recruiter or email us at [email protected] and we will be happy to consult with you so that arrangements can be made for reasonable accommodation.

Administrative Assistant, Real Estate.

more at hoopp.com.

Manager, Investment Financial Planning & Analysis and Data Analytics

Calculations Specialist

Executive Assistant, Chief Technology, Data & AI Officer

similar roles.

HR Generalist

HR Generalist

Supportive Services Specialist

Assistant Men's Basketball Coach

Technical Operations Manager, Commercial

People Insights & Total Rewards Manager

more at hoopp.com.

Manager, Investment Financial Planning &amp; Analysis and Data Analytics

Calculations Specialist

Executive Assistant, Chief Technology, Data &amp; AI Officer

similar roles.

HR Generalist

HR Generalist

Supportive Services Specialist

Assistant Men's Basketball Coach

Technical Operations Manager, Commercial

People Insights & Total Rewards Manager

Manager, Investment Financial Planning & Analysis and Data Analytics

Executive Assistant, Chief Technology, Data & AI Officer