We are seeking a dependable Office Assistant to support day-to-day administrative operations and provide exceptional front office support. This is an excellent opportunity for someone who thrives in a fast-paced, team-oriented environment.
Key Responsibilities:
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Serve as the first point of contact by greeting visitors and answering incoming phone calls.
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Manage calendars, schedule appointments, coordinate meetings, and reserve conference rooms.
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Sort and distribute incoming mail, packages, and correspondence.
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Perform accurate data entry and maintain both electronic and physical filing systems.
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Prepare, proofread, copy, and distribute routine documents and communications.
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Order and maintain office and breakroom supplies.
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Assist with basic bookkeeping tasks, expense reports, and invoicing.
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Keep reception and common areas organized and professional.
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Provide administrative support for special projects as assigned.
Qualifications:
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High school diploma or equivalent.
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1–3 years of administrative or office support experience.
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Strong verbal and written communication skills.
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Proficiency with Microsoft Office (Word, Excel, Outlook) or Google Workspace.
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Excellent organizational and time management skills with strong attention to detail.
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Ability to prioritize multiple tasks and work independently.
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Spanish bilingual skills are a plus, but not required.