Facilities Manager.

Job Responsibilities

Building Maintenance & Daily Operations

• Oversee daily maintenance and physical operations across multiple properties.

• Conduct routine building walkthroughs to identify maintenance, cleanliness, safety, and appearance issues.

• Perform minor repairs and maintenance tasks directly when appropriate.

• Oversee HVAC, plumbing, electrical, lighting, doors, flooring, and other building systems.

• Develop and execute preventative maintenance schedules to minimize unexpected repairs and equipment failures.

• Ensure all interior and exterior spaces are safe, functional, clean, and well maintained.

• Respond promptly to maintenance emergencies and coordinate repairs with minimal disruption to daily operations.

• Maintain an organized inventory of tools, supplies, equipment, and replacement parts.

Maintenance Team Leadership & Accountability

• Supervise and coordinate maintenance employees, including daily assignments, scheduling, performance, and follow-through.

• Establish clear expectations, responsibilities, and priorities for the maintenance team.

• Ensure maintenance requests are tracked, assigned, and completed in a timely manner.

• Verify that work is completed correctly and meets established quality standards.

• Train, support, and hold maintenance employees accountable for performance.

• Collaborate closely with on-site personnel and senior leadership to address facility needs.

• Communicate proactively regarding maintenance issues, repair timelines, and completed work.

Vendor & Contractor Management

• Manage relationships with outside contractors, service providers, and maintenance vendors.

• Obtain competitive quotes, evaluate proposals, and negotiate pricing.

• Coordinate vendor schedules and oversee work performed on-site.

• Ensure contractors complete work according to approved scopes, timelines, and quality expectations.

• Review invoices against approved quotes and completed work before submitting them for payment.

• Track vendor contracts, service agreements, warranties, and scheduled maintenance.

• Identify opportunities to reduce costs and improve vendor performance.

Renovations, Repairs & Special Projects

• Coordinate small- to medium-sized renovation, repair, and facility improvement projects.

• Develop project scopes, timelines, material requirements, and cost estimates.

• Oversee contractors to ensure projects are completed safely, on schedule, and within approved budgets.

• Coordinate work during evenings and weekends when necessary to minimize operational disruptions.

• Track project progress and communicate updates to leadership.

• Conduct final inspections and ensure outstanding items are resolved before project completion.

Safety, Compliance & Emergency Preparedness

• Maintain facilities in accordance with applicable building, fire, health, and safety regulations.

• Conduct routine safety inspections and promptly address identified hazards.

• Maintain accurate records of inspections, permits, certifications, and required maintenance.

• Coordinate fire alarm, sprinkler, HVAC, and other required building system inspections.

• Support emergency preparedness, building security, and facility-related emergency response procedures.

• Ensure exterior areas and common spaces are inspected regularly and maintained safely.

• Coordinate with leadership to minimize operational disruptions during repairs and emergencies.

Budget Management, Systems & Reporting

• Track facilities spending, maintenance costs, vendor expenses, and project budgets.

• Follow established purchasing, invoice verification, and financial approval procedures.

• Maintain a centralized work-order and preventative maintenance system.

• Keep organized records of repairs, equipment, warranties, vendor agreements, and completed projects.

• Provide weekly updates to leadership on open maintenance requests, completed work, upcoming projects, and spending.

• Identify recurring maintenance issues and recommend long-term solutions.

 

Qualifications

Required Qualifications

• 5+ years of experience in facilities management, building maintenance, property maintenance, or a related field.

• Strong hands-on knowledge of building systems, including HVAC, plumbing, electrical, and general repairs.

• Experience supervising maintenance staff and coordinating outside contractors.

• Experience managing multiple buildings or a large, complex facility.

• Ability to troubleshoot maintenance problems and determine appropriate solutions.

• Strong organizational skills with the ability to manage multiple competing priorities.

• Experience managing vendor relationships, obtaining quotes, and tracking expenses.

• Comfortable using work-order software, email, spreadsheets, and other basic technology.

• Strong communication skills and a service-oriented mindset.

• Valid driver's license.

• Ability to work 100% on-site in Jersey City and travel between properties.

• Availability for occasional evening, weekend, and emergency work.

• Ability to perform the physical requirements of the role, with or without reasonable accommodation.

Preferred Qualifications

• Experience in commercial facilities, residential property management, healthcare, hospitality, or other multi-site environments.

• Familiarity with New Jersey building codes, fire safety requirements, and facility inspections.

• Experience coordinating renovations and construction projects.

• Experience implementing preventative maintenance programs.

• Technical training, trade certifications, or a related degree.

Ideal Candidate Profile

Our SelectLeaders client is seeking an individual who:

• Takes initiative: Identifies and addresses issues without waiting for direction.

• Is hands-on: Comfortable inspecting buildings, troubleshooting problems, and assisting the maintenance team.

• Is highly organized: Tracks requests, follows through on commitments, and ensures nothing falls through the cracks.

• Takes pride in the details: Maintains high standards for building appearance, safety, and functionality.

• Holds people accountable: Ensures employees and vendors consistently deliver quality work.

• Communicates clearly: Keeps leadership informed of progress, challenges, and priorities.

• Respects budgets: Manages expenses responsibly and identifies cost-effective solutions.

• Is proactive: Focuses on preventing problems rather than constantly reacting to them.