Litigation Legal Assistant.

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Litigation Legal Assistant based in Brazil.

We are looking for an experienced Litigation Legal Assistant to provide comprehensive legal and administrative support to a busy team specializing in civil litigation. In this fully remote role, you will help manage cases efficiently by coordinating court filings, preparing legal documents, tracking deadlines, and maintaining accurate case records. You will work closely with attorneys, clients, and colleagues to ensure that litigation matters progress smoothly and that important tasks are completed on time. Your ability to anticipate priorities, identify potential issues, and take ownership of assigned responsibilities will be essential to the team's success. You will also support client communication, onboarding, and day-to-day legal operations while maintaining the highest standards of accuracy and confidentiality. This opportunity is ideal for a proactive, organized professional who thrives in a fast-paced legal environment.

Accountabilities

• Manage electronic filing and service of pleadings and other legal documents, ensuring accuracy and compliance with applicable deadlines.

• Draft, proofread, format, and prepare pleadings, legal correspondence, and other civil litigation documents.

• Monitor court deadlines and case-related timelines to prevent missed filings and last-minute delays.

• Communicate proactively with attorneys and team members regarding case developments, pending tasks, upcoming deadlines, and potential issues.

• Take ownership of assigned responsibilities and independently move litigation matters forward without requiring repeated reminders.

• Communicate professionally with clients regarding case status, document requests, onboarding requirements, and next steps.

• Assist with new client onboarding and maintain accurate, organized client files and case records.

• Track and record billable time accurately and consistently.

• Organize and maintain electronic client files, legal correspondence, case documentation, and supporting records.

• Manage attorney calendars, appointments, legal deadlines, and case-related commitments.

• Assist with incoming call coverage, including answering, screening, and routing calls when necessary.

• Identify missing information, potential issues, and approaching deadlines early, escalating concerns when appropriate.

• Provide general legal and administrative assistance to support the wider production team.

• Follow established procedures while maintaining confidentiality, professionalism, accuracy, and timely task completion.

Requirements:

• Strong previous experience as a Legal Assistant, specifically supporting civil litigation matters.

• Hands-on experience drafting, preparing, and proofreading pleadings and other litigation-related legal documents.

• Proven experience managing electronic legal filings, court deadlines, and case documentation.

• Practical experience accurately tracking and recording billable time.

• Fluency in English, with excellent written and verbal communication skills.

• Strong typing skills and proficiency in preparing, formatting, and reviewing legal documents.

• Good understanding of litigation case management, calendar coordination, and deadline tracking.

• Excellent organizational skills, attention to detail, and the ability to manage competing priorities.

• Strong client service and interpersonal skills, with the ability to communicate professionally and clearly.

• Ability to take initiative, work independently, ask relevant questions, and proactively move cases forward.

• Comfortable receiving direct professional feedback and applying it constructively.

• High level of discretion and ability to handle confidential client and case information appropriately.

• Strong problem-solving skills, accountability, adaptability, and responsiveness.

• Ability to collaborate effectively with attorneys and colleagues in a remote working environment.

• Experience with Smokeball CRM is preferred but not required.

• Familiarity with legal practice management tools such as Smokeball CRM and VXT is an advantage.

• Availability to work Monday through Friday, from 8:00 a.m. to 5:00 p.m. Central Time (CST/CDT).

Benefits:

• Monthly compensation ranging from USD 1,150 to USD 1,220.

• 100% remote, home-based working arrangement.

• Full-time, long-term career opportunity.

• Paid time off.

• Performance-related bonuses.

• Parental leave.

• Professional development and training opportunities.

• Dedicated team support.

• Opportunity to work with clients whose core values align with the professional environment.

• Opportunity to strengthen expertise in civil litigation and remote legal support.