Join Our Team as a Project Manager Assistant!
ABEL Construction is seeking an organized, detail-oriented Project Manager Assistant to support our project management team from project setup through closeout. In this role, you will help keep construction documents, contracts, billing, and communications accurate and on schedule while working with project managers, accounting, clients, subcontractors, and field personnel. If you thrive in a dynamic, fast-paced environment and are ready to contribute to exciting projects, we’d love to meet you!
Key Responsibilities
- Support ABEL’s mission and One Abel culture through teamwork, professionalism, and a commitment to safety and quality.
- Provide administrative and coordination support to Project Managers throughout the construction project lifecycle.
- Assist with preparing, issuing, maintaining, and tracking subcontracts, purchase orders, owner contracts, and related records.
- Process and track owner and subcontractor change requests and change orders; assist with reconciling contract information in construction software.
- Support owner applications for payment, including AIA-format billing and online payment portals, in coordination with Project Managers and accounting.
- Assist with accounts payable and receivable coordination, lien waivers, certified payroll documentation, and job cost reporting as assigned.
- Maintain accurate job files, correspondence, project reports, bids, and logs; help coordinate submittals, requests for information (RFIs), and transmittals.
- Coordinate meetings, prepare meeting minutes, and distribute plans, project documents, and other communications.
- Enter, retrieve, and track project information in construction management and accounting systems; assist with project setup and closeout documentation.
- Provide general office and document support, including electronic signatures, printing, plan copies, ordering materials, presentations, and document distribution.
- This position will also serve as the first point-of-contact for our Lexington office and help keep daily office operations organized, professional, and running smoothly. Additional front office and administrative support duties include greeting and welcoming visitors, handling incoming phone calls, maintaining the reception area, and receiving and directing mail and deliveries.
- Provide general office and document support, including typing, scanning, electronic signatures, printing, copying, filing, plan copies, ordering materials, presentations, and document distribution.
- Monitor and order office supplies, including printer supplies, kitchen items, and other everyday necessities.
- Schedule meetings and maintain shared office calendars, including coordinating conference room use and confirming appointments.
- Prepare meeting spaces, including setting out materials, arranging refreshments, and coordinating meals when needed.
- Maintain current contact lists for employees, clients, subcontractors, vendors, and project teams.
- Coordinate routine office services and maintenance, such as cleaning, equipment repairs, and service appointments.
- Manage the daily needs of the office while balancing the project manager assistance responsibilities.
What We’re Looking For
- Education & Experience: High school diploma required; associate degree preferred. One or more years of administrative, receptionist, or office support experience preferred; interest in construction, project coordination, or operations.
- Technical Skills: Proficiency in Microsoft Word, Excel, and Outlook, with a willingness to learn new software and processes. Familiarity with construction documents, basic accounting, AIA billing, or systems such as Autodesk, Sage Intacct, Timberline, TimberScan, ACC Forma, and online payment platforms is a plus.
- Organizational & Communication Skills: Strong organizational, communication, accounting, and customer service skills; ability to manage multiple priorities in a fast-paced environment. Attention to detail and accuracy, especially with numbers, formatting, and recordkeeping; ability to anticipate needs and identify potential issues.
- Ability to obtain a Notary Public commission within 90 days of hire.
Location: This position requires the candidate to work on-site in the Lexington, KY area.
Why ABEL Construction?
- Competitive Pay & Benefits: We offer a comprehensive benefits package, including life, health, dental, and vision insurance, paid time off, 401K and more.
- Career Growth: We provide continuous training opportunities and room for advancement within the company.
- Supportive Work Environment: Be part of a collaborative, close-knit team that values your skills and fosters your professional development.
- Exciting Projects: Work on a variety of construction projects that challenge your expertise and allow you to grow.
Ready to Build a Better Future?
If you're ready to take your career to the next level and be part of a company that values quality, teamwork, and growth, apply today to join ABEL Construction Company.
About Us
At ABEL Construction Company, we pride ourselves on fostering a family-like culture where teamwork, respect, and support are at the core of everything we do. When you join ABEL, you’re not just starting a job—you’re becoming part of a community that values your growth and well-being. We offer competitive benefits, opportunities for advancement, and a positive work environment that makes coming to work something to look forward to every day. If you're looking for a place where your contributions are valued and your career can flourish, ABEL is the best choice for you!