Behind every well-run team is someone who sees what’s coming before anyone asks. The Administrative Assistant, JMCRS will support the senior leaders of Animal Operations and Administration in Ellsworth at the site level, and be the trusted point of contact for the site management team. It’s a highly visible and collaborative position where professionalism, discretion, and the ability to anticipate needs makes everyone around you more effective. This administrative assistant will be able to absorb information, manage ad-hoc requests with ease, have strong time-management and interpersonal skills. You’ll work with a wide range of people, from the management team to senior and mid-level leaders to administrative and operations staff, plus internal and external partners with many different interests and needs. You’ll be trusted with sensitive financial, personnel, and institutional information, and handle it with care. Creativity, initiative, autonomy, and flexibility are all part of the job, and so is the satisfaction of keeping a lot of moving pieces on track. This role is full time and onsite at our Ellsworth, ME location. What you’ll do: Support senior leadership Serve as the primary contact for the senior leader of the JMCRS Animal Program and for the site management team Assist with the extended workflow of animal operations management and other coordination Anticipate the needs of the senior-level people you support and stay a step ahead Reports, presentations, and correspondence Gather and assemble information from a wide variety of sources in response to site initiatives Compile that information into clear reports and presentations, delivered on time for review Respond professionally to routine and non-routine correspondence, including executive-level writing Schedule meetings and prepare agendas Travel, visitors, and events Arrange travel and prepare itineraries as requested, with extended support for senior managers visiting or traveling Schedule and host visitors, and manage Ellsworth special events in collaboration with the site team Help to plan and orchestrate facility-wide events, including meetings, workshops, luncheons, and more Book conference rooms and build detailed itineraries Projects and vendors Manage projects as needed, including working with vendors on site needs Collaborate on a variety of special projects as they come up Day-to-day office administration Maintain sensitive files with care and confidentiality Answer and direct incoming phone calls Set up video meetings Process and approve travel and expense reports and expenditures for reimbursement What you’ll bring: Education and experience High school diploma or GED; bachelor’s degree in Business Administration or a closely related field is preferred 2+ years of prior administrative experience Skills and abilities Writing skills strong enough to compose complex, executive-level correspondence, with experience in a role where business writing was a major responsibility. Writing samples may be requested during the interview process. Strong proficiency with the Microsoft and Apple office applications is a must, specifically the Microsoft Office Suite including Word, PowerPoint &, Excel. Experience with SharePoint, Lawson, Concur, Zoom and is preferred, plus the peripheral devices and applications of a modern office Proven success managing multiple projects to completion with demanding deadlines and changing priorities Excellent project and event management skills, and the ability to work collaboratively and lead projects of JAX-wide importance Clear written and verbal communication with people across a wide range of disciplines and levels of sophistication Strong multitasking skills, with focus and professionalism, and the flexibility and adaptability to handle shifting priorities Independent initiative, good judgment, and sound decision-making A positive, team-player demeanor in a fast-paced environment Excellent organization and accuracy with details Discretion, judgment, tact, and diplomacy in a high-profile environment The ability to build relationships and networks across the Laboratory Pay range Pay Range: $20.55 - $34.41 hourly Applications: Please provide both an updated professional resume and a cover letter About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org. EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws. #CA-BH10 About JAX: The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California, New York, Florida), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org. EEO Statement: The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws. Bar Harbor: The Jackson Laboratory's 43-acre scenic Bar Harbor campus is nestled between the Gulf of Maine and the mountains of Acadia National Park. Some of the best hiking and biking in the world (over 50 square miles of mountains, lakes, views, and dramatic coastline) is accessible from our campus. We are one mile from downtown Bar Harbor, which offers a vibrant downtown district with a plethora of restaurants, shops, museums, and galleries. Ellsworth: The Charles E. Hewett Center in Ellsworth, Maine, is a state-of-the-art facility that serves researchers world wide. The facility represents the culmination of nine decades of unmatched experience and leadership in breeding and caring for laboratory mice. Ellsworth, Maine, is one of Maine’s fastest growing cities. With a growth rate of nearly 20%, Ellsworth is a bustling year-round community and acts as a hub for surrounding towns. It is located nearby Acadia National Park and hosts numerous special events, concerts and festivals each year. Residents have access to fabulous shopping, recreation, museums, galleries, and dining at a variety of independent restaurants. Farmington: JAX Genomic Medicine is transforming medicine by improving patient care, lowering costs, and increasing life span and health span. JAX Genomic Medicine’s research focuses on the complex genetic causes of disease and on the development of genomic solutions tailored to each person's unique genetic makeup. JAX Genomic Medicine sits on a 17-acre site on the campus of the University of Connecticut Health Center. The 183,500-square-foot facility opened in the fall of 2014. Now, it houses over 300 biomedical researchers, technicians, and support staff in state-of-the-art computing facilities and laboratories. In Connecticut, JAX resides in the scenic town of Farmington, in the state’s capitol region. The Hartford region, which offers some of the best public schools in the country, is made up of both bigger cities and smaller, charming historic New England towns. JAX Genomic Medicine is also geographically located within 2 hours of Boston and New York and is close to multiple transportation systems, including bus lines, highways, railroads and international airports. Sacramento: The JAX® Mice, Clinical and Research Services facility is located in Sacramento, the state capital of California. Sacramento is less than a two-hour drive from San Francisco, Napa Valley, and scenic Lake Tahoe, and a short flight to both Los Angeles and Orange County. Sacramento is the birthplace of the nation’s Farm to Fork movement, and offers excellent restaurants, gastro-pubs, wineries, theaters, and museums. Outdoor activities are plentiful: Boating, white water rafting, and riding the scenic bicycle trails are popular. Housing and other costs of living are more affordable in Sacramento and its surrounding suburbs than in most other neighboring areas in the North Bay, making Sacramento one of the hottest housing markets in the country year after year. Augusta: JAX’s Maine Cancer Genomics Initiative (MCGI) is located in Augusta, Maine, in the Harold Alfond Center for Cancer Care (HACCC), at Maine General Hospital. It began operations in 2016 with three overarching goals: to provide cancer genomic testing for Maine cancer patients; to develop and deliver physician education about clinical genomic cancer diagnostics; and to build a network in Maine of oncology practices conducting studies in genomic medicine.

Administrative Assistant II, JMCRS.

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