General Summary of Position
This position helps create a consistent candidate and employee experience by coordinating recruiting activity, maintaining accurate HR records, supporting onboarding, responding to routine employee and manager questions, and ensuring assigned processes are completed accurately, timely, and confidentially.
The successful candidate is highly organized, service-oriented, detail-focused, and comfortable managing multiple priorities across recruiting and HR administration. PLEASE NOTE: this posting is to support a current temporary need and does NOT reflect a full-time employment opportunity at present. The schedule and length of time for the assignment will be determined with HR leadership.
Essential Functions and Responsibilities
Recruiting Administration:
- Recruiting Coordination: Support the recruiting process from approved requisition through pre-employment by posting positions, maintaining job postings, coordinating candidate communications, scheduling interviews, and keeping recruiting records and status information current.
- Candidate Screening and Administration: Coordinate initial candidate screenings as assigned; collect interview feedback; initiate background checks; and follow up on outstanding pre-employment requirements.
- Onboarding Coordination: When necessary, facilitate new-hire onboarding activities, including new-hire documentation, Form I-9 process support, orientation scheduling, system and equipment coordination, and follow-up on incomplete onboarding tasks.
- Other recruiting tasks as needed with opportunity to learn Recruiting function.
HR Administrator:
- HR Administration: Assist with maintaining accurate employee data and records in the HRIS; process employee lifecycle transactions including hires, transfers, promotions, status changes, and separations; prepare standard HR correspondence; and support HR administrative processes in accordance with established procedures.
- Employee and Manager Support: Respond to routine questions regarding HR programs and policies; route complex or sensitive matters to the appropriate HR team member; and provide timely follow-up.
- HR Communications and Programs: Assist with HR communications, employee recognition activities, engagement initiatives, training administration, and Learning Management System records and reporting as assigned.
- Reporting, Audits, and Compliance Support: Prepare recurring and ad hoc reports, maintain required documentation and records; support data audits; and assist with HR, payroll, benefits, Form I-9, workers' compensation, and other internal or external compliance activities as assigned
- Invoice, Expense, and Vendor Administration: Process and track HR invoices, expenses, and payments; maintain supporting documentation; and follow up to resolve routine discrepancies.
- Process Improvement and Special Projects: Identify opportunities to improve recruiting and HR administrative workflows and assist with system implementations, data cleanup, documentation, and other HR projects.
- Confidentiality and Service: Handle employee, applicant, compensation, payroll, benefits, and business information with discretion while consistently providing accurate and professional service.
QUALIFICATIONS – Knowledge, Skills & Abilities
Education | Associate degree in Human Resources, Business Administration, or a related field preferred; an equivalent combination of education and relevant experience will be considered |
Licenses/Certifications | None required. SHRM-CP, PHR, or related HR credential is a plus but not required |
Years of Experience | 2+ years of administrative, recruiting coordination, HR, or related professional experience preferred. |
Required Skills & Abilities | Strong organizational skills and attention to detail Ability to manage multiple deadlines and maintain accurate records Professional written and verbal communication; sound judgment with confidential information Customer-focused follow-through; proficiency with Microsoft Office applications and AI (Co-Pilot) Ability to learn and work effectively in HRIS, applicant tracking, and learning systems |
Preferred Experience | Experience supporting recruiting, onboarding, Form I-9 administration, HRIS data entry, employee records, HR reporting, payroll or benefits administration, and audit documentation |
Travel Requirements | N/A |
Other Requirements | Ability to work collaboratively across the HR team, communicate effectively with candidates, employees, and managers, and shift priorities between recruiting and HR administrative needs |
PHYSICAL REQUIREMENTS
- Primarily sedentary work performed in an office environment.
- Ability to communicate promptly and clearly via phone, video, email, and computer.
- Ability to lift and carry materials weighing up to 30 pounds occasionally.
- Ability to drive or travel between Company locations as needed
ACKNOWLEDGEMENT
Position duties and expectations change over time. This job description is not intended to be an all-inclusive, exclusive or exhaustive list of the job functions that an employee in this position may be asked to perform from time to time. The employee may perform other related duties as assigned to meet the ongoing needs of the Company. If there is ever a time that you are unsure what is expected of you, you are expected to meet with your manager and ask questions. If you are unsure how to perform a certain task, ask your manager before performing.
#IND123
About Anthony & Sylvan
Looking to build something that lasts—literally? At Anthony & Sylvan Pools, your skills create real impact. For nearly 80 years, we’ve been turning backyard dreams into reality as the nation’s largest and most recognizable name in swimming pools. Founded in 1946, we design and build quality inground pools across the U.S., while also offering renovations, modernizations, and ongoing maintenance services. We’re growing fast and seeking candidates who take pride in craftsmanship, value teamwork and safety, and are ready to grow with us. Learn more at anthonysylvan.com.
About the Role
Reporting to the Senior Director of HR Operations, the Human Resources & Recruiting Administrator provides balanced administrative support to the recruiting and HR operations functions. This is an in-office position, supporting employees, candidates, and HR activities on site. Approximately 50% of the role supports recruiting coordination and candidate administration, and approximately 50% supports day-to-day HR administration and employee lifecycle processes. PLEASE NOTE: this posting is to support a current temporary need and does NOT reflect a full-time employment opportunity at present. The schedule and length of time for the assignment will be determined with HR leadership.