Overview:
This HR Administrator plays a crucial role in ensuring the smooth operation of Human Resources and administrative functions. You will be the bridge between HR, finance, and the broader team, helping to maintain a productive and efficient workplace.
Roles and Responsibilities:
- Provide high-level administrative support to the team, including managing calendars, scheduling meetings, scheduling company events and making travel arrangements.
- Prepare and edit corporate
correspondence
- Maintain confidential files and records, ensuring proper organization and easy retrieval.
- Maintain records in accordance with the company’s records retention policy.
- Conduct research, gather information, and prepare reports as required.
- Coordinate and prioritize incoming requests and handle them efficiently.
- Manage and maintain office supplies, equipment, and facilities.
- Handle special projects and assignments as directed by the executive team.
- Demonstrate professionalism, discretion, and confidentiality in all interactions.
- Assist in the recruitment and selection process, including posting job openings, reviewing resumes, reformatting resumes, conducting initial screenings, and coordinating interviews.
- Support the onboarding process for new employees, including preparing offer letters, conducting orientations, and ensuring completion of necessary paperwork.
- Track full on-boarding process, background screening, on-boarding packets and project related documents, on-boarding team checklist (must be completed 7 days prior to start date).
- Manage off boarding of all employee and coordinate shipping of equipment.
- Maintain employee records and HR databases(BambooHR, Voya, Employee
Navigator,C2C), ensuring accuracy and confidentiality.
- Assist in the administration of employee benefits programs and handle employee inquiries related to benefits.
- Help coordinate and facilitate employee training and development programs.
- Assist with performance management processes, including tracking performance reviews, setting up meetings, and preparing related documentation.
- Support employee relations activities, including managing employee recognition programs, gifts and organizing employee engagement initiatives.
- Stay updated with HR policies, procedures, and employment laws to ensure compliance.
- Collaborate with the HR team on various projects and initiatives.
Measurable Expectations:
- Timely and accurate executive support:
- Complete all calendar management and meeting scheduling tasks within specified timelines.
- Prepare and edit correspondence and documents accurately with minimal errors.
- Conduct efficient travel arrangements, considering cost-effectiveness and executive preferences.
- Confidential files and records organized and easily accessible.
- Efficient HR support:
- Post job openings promptly, and complete candidate screenings within specified timeframes.
- Ensure Employee onboarding process conducted smoothly, ensuring all necessary paperwork is completed accurately and on time.
- Employee records and HR databases maintained accurately and up to date, keep team updated (ie: new hire alerts and updates)
- Address benefits inquiries and employee queries promptly and professionally.
- Support training programs and performance management processes effectively.
- Professionalism and collaboration:
- Professional and courteous communication with all clients and team members.
- Adherence to confidentiality and data privacy requirements.
- Active participation in HR team projects and initiatives.
- Proactive identification of areas for improvement and suggesting actionable solutions.