We're looking for an Accounting Support Specialist to provide administrative and data entry support for the accounting team of a fast-moving distribution company. You will manage and triage the shared accounting inbox, handle data entry across accounts payable and receivable, maintain vendor records, and support the accounting team with day-to-day administrative tasks.
This role starts as a fill-in position with a strong likelihood of converting to a permanent long-term role for the right person. The client is only interested in candidates they would be confident keeping on long-term, so reliability, attention to detail, and strong written English are non-negotiable from day one. You will work directly with the accounting lead, which means fast feedback, clear direction, and real ownership of your work from the start. If you are detail-oriented, organized, dependable, and comfortable working independently once trained, this role is a strong fit.
Why You'll Want to Join
- You will be paid in USD (bi-monthly: every 15th and 30th)
- Paid Time Off in accordance with company policy
- Observance of Holidays per company guidelines
- 100% remote setup so you can work wherever you're most productive
- This role requires availability during US business hours
- Work directly with the accounting lead with fast feedback and clear direction
- Fill-in role with a strong path to long-term permanent placement for the right candidate
What You'll Work On
Accounting Inbox Management
- Monitor, triage, and manage the shared accounting inbox on a daily basis
- Prioritize and route incoming emails to the appropriate team member or queue
- Ensure nothing falls through the cracks and all time-sensitive items are flagged promptly
- Respond to routine inbox inquiries with accurate, professional written communication
Data Entry and Record Keeping
- Enter and maintain accounts payable and accounts receivable records accurately
- Process and log invoices with correct coding, amounts, and dates
- Maintain and update vendor records and ensure information is current and complete
- Perform reconciliations and cross-checks to catch and correct data entry errors
Administrative Support for the Accounting Team
- Provide general administrative support to the accounting team as needed
- Assist with organizing, filing, and maintaining financial documents and records
- Support ad hoc accounting and administrative tasks as directed by the accounting lead
What You Bring
- Prior experience in accounting support, data entry, AP/AR, or a similar administrative finance role
- Exceptional attention to detail with a zero-error standard on data entry and record keeping
- Strong written English communication skills for professional inbox management and correspondence
- Organized, reliable, and self-directed with the ability to manage ongoing tasks independently once trained
- Comfortable working in a fast-moving environment where accuracy and responsiveness both matter
- Available to work full-time during US business hours
Nice to Have
- Familiarity with accounting or ERP software such as QuickBooks, NetSuite, or similar platforms
- Experience managing a shared inbox or email queue in a professional setting
- Background supporting an accounting or finance team in a distribution, wholesale, or e-commerce business
How to Apply
Please include:
- Your updated resume
- A short Loom video (1 to 2 minutes) introducing yourself, describing your accounting support or data entry experience, and walking through how you stay organized and catch errors when managing a high volume of invoices or inbox items
Only candidates who submit a Loom video will be moved to the next step of the hiring process.
If you are detail-oriented, dependable, and want a stable accounting support role with a direct reporting relationship and a clear path to long-term placement, this role gives you the structure and the direct impact to do your best work.
Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:
- Initial Application - Submit your application and complete our prequalifying questions
- Video Introduction - Record an video introduction to showcase your communication skills and work experience
- Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
- Recruitment Interview - Initial screening with our talent team
- Executive Interview - Meet with senior leadership to discuss role alignment
- Client Interview - Final interview with the client team you'd be supporting
- Background & Reference Check - Professional reference verification
- Job Offer - Successful candidates receive a formal offer to join the team
Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.