Official Internal Job Title: Administrative Assistant Status: Regular Job Description: Direction principal: Partenariats, évolution et performance Pourquoi ce poste est important Jouez un rôle clé dans le succès des opérations de la direction principale. En tant qu’adjoint(e) administratif(ve), tu es un partenaire incontournable pour le directeur principal. Tu assures la coordination de multiples activités, le suivi de dossiers administratifs et tu contribues à créer un environnement de travail efficace, organisé et collaboratif. Ta contribution à l'équipe Rédiger des lettres, des textes, des tableaux ou des présentations à partir de notes, d’enregistrements ou de manuscrits. Concevoir certains rapports, en assure leur mise à jour, les imprime et les distribue. Assister à des réunions d'équipe, complète le registre des suivis et des actions et voit à la planification et au suivi des divers comités. Assister à des comités, rédige les comptes rendus et voit à la planification et au suivi des divers comités. Convoquer différentes réunions internes ou externes. Saisir les factures à payer dans Workday. Tenir à jour l’agenda du directeur, les dossiers et les registres. Assurer la logistique d’événements spéciaux de la direction. Recevoir, ouvre, trie et distribue le courrier. Concevoir des PDF cliquables et interactifs pour les conseillers aux normes. Maintenir un inventaire suffisant de matériel, d’articles de bureau et informatiques nécessaires au bon fonctionnement du service. Effectuer le classement des dossiers et documents de la direction dans le Sharepoint de l’équipe. Supporter les secrétaires des autres directions principales en cas d’absence ou de vacances. Ce qui te permet de réussir Diplôme d’études collégiales en technique bureautique ou l’équivalent. Minimum 5 à 10 ans d’expérience pertinente. Maîtrise des outils technologiques (Microsoft 365 et autres) Maîtrise avancée de la langue française tant à l’oral qu’à l’écrit et une maîtrise avancée de l'anglais écrit, en raison de la nature des tâches, des outils de travail ou d’interactions avec des collègues, partenaires, clients ou fournisseurs anglophones, ou afin de répondre aux objectifs de croissance de l’entreprise #LI-Hybrid #LI-JD1 Beneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply. Purpose : True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services. Follow us on Instagram ! @beneva.ca English video Here, you can give meaning to your talent in a way that feels authentic to you. We welcome people for who they are and what makes them unique. Because at the end of the day, those differences help us grow together. We take care of our people by offering a competitive salary, a defined benefit pension plan, group insurance for you and your family, a flexible schedule and vacation time to make the most of your life. Also, to help you strike the proper work-life balance, we offer you the opportunity to split up your time between the office and your home which we refer to as the hybrid work mode. We like you just the way you are! That’s why we value different perspectives and ideas in an environment that promotes a sense of belonging and offers equal opportunities to all. Whether you’re an experienced professional, a student or undergoing a career change, we have an opportunity for you to discover or rediscover insurance. We offer you the means to enhance your knowledge, develop your abilities and launch your career. We want you to feel good in your mind and body. Helping you strike the right balance is important to us, which is why we have a team dedicated to the health and well-being of our employees. Plus we encourage you to get up and move which is why we're offering you a telemedicine service and an Employee Assistance Program. We want you to keep you happy. At Beneva, we're in tune with nature by undertaking several initiatives such as LEED buildings, rooftop bee hives and gardens and a paperless environment. We also respect our fellow man by being involved in many social causes. We support concrete actions to give back to the community and encourage the social engagement of our employees. We put people first. We support them through all stages of their life by giving them peace of mind and we contribute to the well-being of the community. Follow us on LinkedIn

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