Position Summary: The Office Administrative Coordinator serves as a point of contact to facilitate and support the daily operational and administrative functions of the office. This role provides comprehensive office support, including coordinating events, special projects and other activities. Duties & Responsibilities: Greets guests, handles incoming calls, monitors physical access to the office, and promptly notifies team members in accordance with security protocols Organizes department meetings, vendor visits, and special arrangements for visitors Facilitates employee office activities and events including conference center coordination, scheduling, catering, set up and cleanup Manages daily, weekly, monthly conference room reservations calendar and office visit requests Supports daily maintenance needs of the office as needed and in conjunction with office services, including management of workspace/seating arrangements and storage areas Coordinates and/or performs a wide variety of administrative and program support activities on behalf of Shareholders, Directors and/or Managers, as requested Procures and maintains office supplies from approved vendors, ensuring adherence to budget guidelines Assists with expense reporting, invoice processing, and reconciliation of Firm credit card accounts Oversees all building management (including landlords), office equipment and supervises subcontracted vendors/contractors and service providers (e.g., copier services, electrical, HVAC), including coordinating service and monitoring vendor activities Administers the office security system Assists office leadership and employees by providing information, answering questions, and assisting with special requests Acts as backup for office services personnel Assists with onboarding and offboarding activities, including workstation preparation, seating assignments, office access, and coordination of related logistics Supports workplace health and safety initiatives, emergency preparedness programs, and business continuity requirements Performs additional duties and responsibilities as assigned Skills & Competencies: Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team Exceptional attention to detail, outstanding organizational skills, and the ability to manage time effectively Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented Ability to work under pressure to meet strict deadlines and effectively prioritize multiple tasks Provides exceptional client service by delivering high-quality work and proactively identifies innovative ways to support and assist others undefined Exercises discretion when working with confidential, proprietary, and sensitive information Qualifications & Prior Experience: High school diploma required; Bachelor's degree or equivalent experience preferred A minimum of 3 years of administrative experience required Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook Exceptional computer skills with the ability to learn new software applications quickly Physical Requirements: While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments This position may also be sedentary and require the employee to sit for extended periods of time Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools Global scale with street smarts With 51 locations, Greenberg Traurig's global network provides the platform clients need to operate in today's legal marketplace. Our team is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world, based on thousands of interviews with practicing lawyers and clients. In addition, Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm, a position we have held since 2008. Greenberg Traurig (GT) is committed to ensuring a safe and transparent recruitment process. Please be advised of the following: Official Job Listings: All legitimate job opportunities with GT are posted here on our official website. GT job advertisements found outside our verified accounts with Lateral Hub, LinkedIn, Glassdoor, and Indeed should be treated with caution. No Fees Required: GT will never ask for payment for work equipment or network access. Also, there are no application fees. We do not ask for bank information or any form of monetary or financial compensation during the recruitment process. All job offers will be preceded by an interview with our hiring team. Verified Communication Only: While all official communications will come from a GT email address associated with GT’s domain (e.g., @gtlaw.com), we recognize that it is easy to spoof such communications to make them look like they are coming from GT. Therefore: before responding to an email purportedly from GT, contact your GT Recruiting Contact by phone to verify that the email is valid. Also, please verify the GT office address on our website before attending an interview. We encourage all applicants to remain vigilant and exercise caution during the application process. If you encounter or suspect a fraudulent job posting or an individual falsely claiming to represent GT, please report it immediately to [email protected]. Thank you for your diligence and for your interest in joining Greenberg Traurig. From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better. Learn More Engagement, Culture & Opportunity Since 1967, we’ve built our firm by welcoming attorneys and professionals from all backgrounds who share our drive and commitment to excellence. GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first. This commitment has been at the center of our story since our founding and has been essential to our and our client’s success. Learn More We are thankful for the trust our clients place in us and we are proud of being recognized for the service we provide. Learn More If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to [email protected]. In your email please include a description of the specific accommodation you are requesting and a description of the position for which you are applying. If you have a disability that makes it difficult to express your interest in a job through our online application process, or if you require TTY/TDD assistance, please contact us to tell us about your needs.

Office Administrative Coordinator.

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