Position : Part-Time Education & Content Coordinator
Working Hours & Conditions : 15 to 20 hours per week (approximately four set hours per day, Monday to Friday), with reasonable overlap with Melbourne business hours. Potential to increase.
ROLE OVERVIEW:
We are looking to appoint an experienced offshore Virtual Executive Assistant / Education & Content Coordinator to support the educational platform. This role goes beyond basic administrative tasks; it requires taking ownership of organizing and coordinating the educational content. The ideal candidate will act as the program's operational coordinator, keeping projects moving, managing deadlines, preparing materials before meetings and recordings, and ensuring two busy clinicians remain organized and accountable without requiring continual supervision.
- Act as the program's operational coordinator to drive the program and keep projects moving.
- Coordinate meetings, diaries, guests, and contributors.
- Remind the team of deadlines, prepare materials before meetings/recordings, and follow through afterwards.
- Prepare presentations and documents utilizing Canva.
- Upload and manage content for YouTube, Spotify, or similar platforms.
- Manage website content using WordPress or similar CMS.
- Use AI tools such as ChatGPT for summaries, research, show notes, and content repurposing.
- Prepare newsletters, emails, and basic social-media content.
- Create short clips from longer recordings and perform basic video editing.
- Prepare simple performance reports on content, audience growth, and engagement.
Requirements
Must Haves:
- Excellent written and spoken English.
- Strong Executive Assistant and project coordination experience.
- Highly organized and comfortable managing deadlines and chasing outstanding tasks.
- Able to work independently and proactively without continual instruction.
- Familiarity with Zoom, Riverside, or similar video/podcast platforms.
- Proficiency in Canva, WordPress, and AI tools like ChatGPT.
- Ability to work approximately four set hours per day (Monday to Friday) with reasonable overlap with Melbourne business hours.
Highly Desirable:
- Previous podcast or educational-content experience.
- Experience working with healthcare, dental, medical, or professional education businesses.
- Experience with email marketing platforms such as Mailchimp.
- Social-media scheduling experience.
- Basic video editing skills.