The Executive Assistant will support the Senior Executive Assistant in providing efficient and professional administrative and executive support to the Managing Directors (MDs).
Reporting directly to the Senior EA, this role will assist with day-to-day diary management, meeting coordination, business travel arrangements and general administrative duties. The successful candidate will be highly organised, proactive and detail-oriented, with the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
- Support the Senior EA with the day-to-day management and coordination of the MDs' calendars, meetings and appointments.
- Assist with organising business travel arrangements, including flights, accommodation, transport and preparation of itineraries.
- Coordinate internal and external meetings, including scheduling, preparing meeting materials and managing logistics.
- Assist with managing correspondence, emails and meeting invitations as directed by the Senior EA.
- Provide general administrative support, including document preparation, filing, data entry and maintaining accurate records.
- Support the coordination of business events, conferences and corporate engagements.
- Liaise with internal teams and external stakeholders to ensure smooth communication and coordination.
- Assist the Senior EA in tracking outstanding tasks, following up on action items and ensuring deadlines are met.
- Maintain the highest standards of confidentiality and discretion when handling sensitive business information.
- Carry out ad-hoc administrative duties and projects as directed by the Senior EA.
Qualifications & Skills
- Previous experience in an administrative, assistant or junior executive support role is preferred.
- Strong organisational and time management skills with excellent attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint and Outlook).
- Ability to multitask, prioritise workloads and adapt to changing schedules.
- High level of professionalism, discretion and confidentiality.
- Proactive, reliable and willing to learn, with a positive and collaborative attitude.
- Ability to work effectively as part of a team and follow direction from the Senior EA.
- A high degree of flexibility is essential to the successful performance of this role.