Takealot Fulfilment Solutions (TFS), a division of Takealot Online (RF) (Pty) Ltd, is looking for a highly talented Administration Controller to join our team in Kwa Zulu Natal
Join Our Mission at Takealot Fulfilment Solutions | We Are TFS
Revolutionising e-commerce logistics in South Africa with cutting-edge technology and operational excellence. We deliver 30+ million orders annually, empowering businesses and driving economic growth.
Who We're Looking For:
Innovative, ambitious individuals ready to shape the future of e-commerce logistics. At TFS, "Uniquely You" meets "Powerfully Us", where your individuality strengthens our collective mission.
At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values.
Reporting to the Department Manager.
Your responsibilities will include:
Office Support
- Diligently maintain and regularly update vehicle trip-sheets, ensuring precise recording of mileage, fuel consumption, and all maintenance activities for accurate record-keeping.
- Support operations with timely coordination of vehicle repairs, servicing, and insurance renewals. Ensuring all fuel data is recorded and any anomalies is reported back to operations.
- Collaborate closely with the finance department to track and manage expenses related to fleet management, ensuring accurate financial records.
- Oversee the processing of all insurance claims within the stipulated period, ensuring timely resolution and compliance with insurance requirements.
- Oversee record keeping and reporting of time and attendance, and ensure data is accurate.
Office Management
- Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces.
- Oversee the maintenance and repair of office equipment and furniture to ensure optimal functionality and a conducive work environment.
- Monitor and replenish office supplies, including stationery and consumables, to support daily operations and maintain efficiency.
- Coordinate and schedule facility repairs and maintenance, addressing issues promptly to ensure the continuous functionality of office spaces.
- Manage office access control systems, maintaining accurate records of employee access for security and accountability.
- Oversee the ordering of employee uniforms and coordinate the quality control of Personal Protective Equipment (PPE) to ensure safety compliance.
Vendor Management
- Consistently evaluate vendor performance to ensure adherence to agreed-upon service levels and maintain high-quality standards.
- Address any vendor-related issues or disputes promptly and efficiently to maintain smooth operations and positive vendor relationships.
- Conduct vendor payments and efficiently upload and process invoices on the system, ensuring accurate and timely financial transactions.
- Generate vendor Purchase Orders (POs) on the system and ensure that no invoices are carried over to the next month, maintaining financial accuracy.
- Ensure the accurate processing of all monthly accruals, including those related to staff, rentals, and fuel expenses.
Attributes required:
- Have a detailed understanding of warehouse management systems
- Problem solving skills required
- Possess excellent verbal and written communication skills for a demanding and customer focused working environment.
- Possess excellent personal organisation and business administration skills in accordance with modern best practice methods.
- Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.
- Possess the willingness to learn, improve and adapt.
- Good team player, hard worker, willing to be flexible with a positive attitude Must be able to work as part of a multi-cultural team
- Must be able to train staff
Qualifications:
- Diploma in Supply Chain Management/Logistics/Business Administration/Finance
- 3 years in a logistics/supply chain/warehouse/financial institution working environment
- People Management experience
Why Join TFS:
- Purpose-driven impact: Transform lives through logistics innovation
- Advanced technology: Work with cutting-edge systems in a fast-paced environment
- Career growth: Thrive in an agile space that champions continuous improvement
- Inclusive culture: Your unique perspective drives extraordinary results
At TFS, your growth is our growth. You'll be joining a team powered by Takealot Group's core values.
More than just a job, we offer:
A culture that celebrates individual uniqueness while championing the strength of togetherness. Be part of creating sustainable, scalable solutions that make a difference across South Africa's e-commerce landscape.